Using Voucher Classes for Sales Cycle in TallyPrime: 3 Steps + Example

Voucher classes can be a powerful tool for organizing and managing your sales cycle data in TallyPrime.

Here’s a detailed explanation of how to use them effectively, along with an example:

1. Benefits of Voucher Classes in Sales Cycle:

1. Improved Sales Analysis:

Categorize sales by product type, customer group, or any other relevant criteria for better insights into your sales performance.

2. Streamlined Reporting:

Generate reports that filter data based on voucher classes, allowing for targeted analysis of specific sales segments.

3. Enhanced Data Entry Efficiency:

Pre-defined voucher classes can automate certain fields based on the class selection, saving time during data entry.

2. Setting Up Voucher Classes for Sales:

1. Access “Create Voucher Type” or “Alter Voucher Type”:

• Open the Gateway of Tally (usually Alt+F12).
• Choose “Create Voucher Type” to define a new voucher type with classes for sales (e.g., “Sales with Classes”) or “Alter Voucher Type” to modify the existing “Sales” voucher type.

2. Enable “Maintain voucher class” (Optional):

Within the voucher type creation/alteration screen, look for an option like “Maintain voucher class” or “Enable Voucher Class.”

Tick this box if you want to use voucher classes for sales.

3. Define Voucher Classes:

• Create multiple voucher classes relevant to your sales cycle. Here are some examples:
  • Product Category: Electronics, Clothing, Furniture (as in the previous example).
  • Customer Group: Wholesale, Retail, Online Customers.
  • Sales Channel: Direct Sales, Online Sales, Distributor Sales.
  • Tax Rate: Taxable, Exempt, Zero Rated (if applicable).

3. Using Voucher Classes During Sales Voucher Creation:

1. Create a New Sales Voucher:

Go to “Vouchers” within TallyPrime and select “Sales” (or your newly created “Sales with Classes” voucher type).

2. Select Voucher Class:

A window will appear prompting you to choose a voucher class.

Select the most appropriate class based on the sales transaction details.

3. Complete the Voucher:

• Enter the remaining sales information like customer details, items sold, quantities, and prices.
• Depending on your voucher class setup, certain fields (like tax rates) might be automatically populated based on the chosen class.

4. Example: Sales with Product Category Classes

1. Scenario:

You want to categorize your sales by product category (Electronics, Clothing, Furniture) for better analysis of sales performance within each category.

2. Steps:

1. Follow the steps mentioned above to define voucher classes for Electronics, Clothing, and Furniture within the “Sales” voucher type (or a newly created “Sales with Classes” type).
2. When creating a sales voucher for electronic items, select the “Electronics” voucher class.
3. Similarly, choose “Clothing” or “Furniture” for sales vouchers related to those product categories.

5. Benefits in this Example:

By using product category voucher classes, you can easily generate reports that show total sales, sales growth, or profit margins for each product category, providing valuable insights for your sales strategy.

6. Additional Tips:

1. Customize Voucher Classes:

Tailor your voucher classes to your specific business needs and reporting requirements.

2. Maintain Consistency:

Ensure consistent application of voucher classes for similar transactions to maintain data accuracy.

3. Review and Update:

Regularly review your voucher classes and update them as your business or reporting needs evolve.

7. In Conclusion:

By leveraging voucher classes strategically for your sales cycle in TallyPrime, you can gain a deeper understanding of your sales performance across different segments.

This empowers you to make informed decisions about product development, marketing strategies, and overall sales optimization.