How to Create a Sales Voucher in TallyPrime: 8 Easy Steps

Here are the steps on how to create a sales voucher in TallyPrime:

1. Access the Sales Voucher:

2. Choose Voucher Mode:

  • Item Invoice Mode: Ideal for recording sales of goods or stock items with details like quantity and rate.
  • As Voucher Mode: Used for recording sales transactions in a traditional double-entry format.
  • Press Ctrl+H (Change Mode) to switch between modes.

3. Enter Voucher Details:

  • Date: Enter the date of the sale.
  • Voucher Type: Select “Sales” (usually the default).
  • Reference Number: Enter a reference number for easy tracking (optional).

4. Select Party Ledger:

  • For cash sales: Select “Cash” or the relevant bank account.
  • For credit sales: Select the name of the customer’s ledger account.

5. Enter Sales Details:

Item Invoice Mode:

Name of Item: Select the stock item sold.
Quantity: Enter the quantity sold.
Rate: Enter the unit selling price.

TallyPrime will automatically calculate the amount.

As Voucher Mode:

Debit: Select “Cash” or the customer’s ledger account.
Credit: Select the sales ledger account.
Enter the total sales amount.

Optionally, allocate items by pressing Alt+C.

6. Add Additional Ledgers (if applicable):

  • Taxes: Select applicable tax ledgers (e.g., GST, VAT) and enter the tax amounts.
  • Discounts: Select the discount ledger and enter the discount amount.
  • Freight: Select the freight ledger and enter the transportation charges.

7. Enter Narration (optional):

  • Provide a brief description of the sale for reference.

8. Save:

  • Press Ctrl+A to save the sales voucher.

Key Points to Consider while Creating a Sales Entry in TallyPrime:

  • Choose the appropriate voucher mode based on the nature of the sale.
  • Ensure accuracy in item details, quantities, and rates.
  • Correctly allocate taxes and other charges.
  • Use narrations for better tracking and reference.
  • Regularly reconcile sales vouchers with bank statements and customer accounts.

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