How to Create a Purchase Voucher in TallyPrime: 8 Easy Steps

Here are the steps on how to create a purchase voucher in TallyPrime:

1. Access the Purchase Voucher:

  • Option 1: Navigate to Gateway of Tally > Accounting Vouchers > press F9 (Purchase).
  • Option 2: Use the shortcut Alt+G (Go To) > Create Voucher > press F9 (Purchase).

2. Choose Voucher Mode:

  • Item Invoice Mode: Ideal for recording purchases of goods or stock items with details like quantity and rate.
  • As Voucher Mode: Used for recording purchases of services or non-stock items, or when you don’t need to track item details.
  • Press Ctrl+H (Change Mode) to switch between modes.

3. Enter Voucher Details:

  • Date: Enter the date of the purchase.
  • Voucher Type: Select “Purchase” (usually the default).
  • Reference Number: Enter a reference number for easy tracking (optional).

4. Select Party Ledger:

  • Select the supplier’s ledger account from the list of ledgers.

5. Enter Purchase Details:

Item Invoice Mode:

Name of Item: Select the stock item purchased.
Quantity: Enter the quantity purchased.
Rate: Enter the unit purchase price.

TallyPrime will automatically calculate the amount.

As Voucher Mode:

Credit: Select the supplier’s ledger account.
Debit: Select the appropriate purchase ledger account (e.g., “Purchases – Raw Materials”). Enter the total purchase amount.

Optionally, allocate items by pressing Alt+C.

6. Add Additional Ledgers (if applicable):

  • Taxes: Select applicable tax ledgers (e.g., GST, VAT) and enter the tax amounts.
  • Freight: Select the freight ledger and enter the transportation charges.
  • Other expenses: Add any other applicable expenses (e.g., insurance, loading charges).

7. Enter Narration (optional):

  • Provide a brief description of the purchase for reference.

8. Save:

  • Press Ctrl+A to save the purchase voucher.

Key Points to Consider while Creating a Purchase Entry in TallyPrime:

  • Choose the appropriate voucher mode based on the nature of the purchase.
  • Ensure accuracy in supplier details, item details, quantities, and rates.
  • Correctly allocate taxes and other charges.
  • Use narrations for better tracking and reference.
  • Regularly reconcile purchase vouchers with supplier invoices and bank statements.


2 responses to “How to Create a Purchase Voucher in TallyPrime: 8 Easy Steps”

  1. How to make entry of shares investment in tally and carry forward of closing stock of shares in tally prime

    1. Stock Market Entries in TallyPrime as (Investment): 3 Easy Steps Hi, Rajesh! Please go through this post and you’ll learn how to make shares investment entry in tally.

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