Here’s how to create a journal voucher in Tally with examples and numbers:
1. Access the Journal Voucher:
- From the Gateway of Tally, go to Accounting Vouchers.
- Press F7 (Journal) or click on the F7: Journal button.
2. Enter Voucher Details:
- Date: Enter the date of the transaction.
- Voucher Type: Select “Journal” (usually the default).
- Reference Number: Enter a reference number for easy tracking (optional).
3. Enter Debit and Credit Accounts:
- Journal vouchers are used to record transactions that don’t involve direct cash or bank movements.
- Start by entering the debit account (the account being debited) and the amount.
- Then, enter the credit account (the account being credited) and the amount.
- The total of the debits must equal the total of the credits to maintain the balance in your accounts.
Journal Voucher Examples in TallyPrime:
Example 1: Recording depreciation expense
- Debit: Depreciation Expense – ₹5,000
- Credit: Accumulated Depreciation – ₹5,000
Example 2: Recording accrued interest income
- Debit: Interest Receivable – ₹1,200
- Credit: Interest Income – ₹1,200
Example 3: Transferring funds between accounts
- Debit: Petty Cash – ₹5,000
- Credit: Cash in Bank – ₹5,000
4. Add Narration (optional):
- Provide a brief description of the transaction for reference and clarity.
5. Save:
- Press Ctrl+A to save the journal voucher.
Key Points while Creating a Journal Entry in TallyPrime:
- Use journal vouchers for adjustments, accruals, reclassifications, and other non-cash transactions.
- Ensure accuracy in account selection and amounts.
- Double-check that the debits and credits balance.
- Provide clear and concise narrations for better understanding.
- Regularly review journal vouchers for correctness and completeness.
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