Easily Create Voucher Classes in TallyPrime: 5 Steps + Examples

Here’s a detailed explanation on how to create a voucher class in TallyPrime, along with an example to guide you through the process:

1. Creating Voucher Classes in TallyPrime:

Voucher classes act as sub-categories within a voucher type, allowing you to further organize your transactions.

Here’s how to create them:

1. Access “Create Voucher Type” or “Alter Voucher Type”:

• Open the Gateway of Tally (usually by pressing Alt+F12).
• Choose “Create Voucher Type” if you want to define a new voucher type with voucher classes (e.g., “Sales with Classes”).
• Select “Alter Voucher Type” if you want to modify an existing voucher type (e.g., “Sales”) to include voucher classes.

2. Enable “Maintain voucher class” (Optional):

Within the voucher type creation/alteration screen, look for an option like “Maintain voucher class” or “Enable Voucher Class.”

Tick this box if you want to use voucher classes for this voucher type.

3. Define Voucher Classes:

• Once enabled, you can define multiple voucher classes within the same voucher type. Here are some examples of how you can categorize your transactions using voucher classes:
  • Sales (Example Voucher Type):
    • Product Category: Electronics, Clothing, Furniture.
    • Customer Group: Wholesale, Retail, Online Customers.
    • Sales Channel: Direct Sales, Online Sales, Distributor Sales.
  • Purchase (Example Voucher Type):
    • Supplier Type: Local Suppliers, International Suppliers, Raw Material Suppliers.
    • Item Category: Office Supplies, Inventory Items, Equipment.
    • Payment Terms: Cash on Delivery (COD), Net 30 Days, Net 60 Days.
• When defining voucher classes, choose names that clearly reflect the categorization criteria.

4. Saving the Changes:

• After defining your voucher classes, press Enter to save the changes to the voucher type.

2. Example: Creating Sales Voucher Classes by Product Category

1. Scenario:

You want to categorize your sales transactions within the “Sales” voucher type based on product categories (Electronics, Clothing, Furniture).

2. Steps:

1. Access “Alter Voucher Type” and select “Sales” from the list.
2. Enable “Maintain voucher class” if it’s not already enabled.
3. Define three voucher classes: “Electronics,” “Clothing,” and “Furniture.”
4. Save the changes to the “Sales” voucher type.

3. Benefits of Using Voucher Classes in TallyPrime:

1. Improved Organization:

Categorizing transactions within voucher types enhances control over your financial data.

2. Enhanced Reporting:

By filtering reports based on voucher classes, you can generate more precise and insightful financial reports.

3. Streamlined Data Entry (Optional):

Pre-defined voucher classes within a voucher type can save time by automatically populating certain fields (depending on the class).

4. Additional Considerations:

1. Planning Voucher Classes:

Define voucher classes strategically to ensure they effectively categorize your transactions and align with your reporting needs.

2. Optional Usage:

Using voucher classes is not mandatory for all voucher types. It’s most beneficial when dealing with a high volume of transactions within a single voucher type that can benefit from further classification.

5. In Conclusion:

Voucher classes in TallyPrime offer a valuable tool for organizing and managing your financial data within voucher types. By strategically defining and utilizing voucher classes, you can enhance the clarity, efficiency, and reporting capabilities of your accounting system.