Receipt Note Voucher in TallyPrime: 5 Easy Steps + Example

In TallyPrime, you can record the receipt of goods from a supplier using the Receipt Note voucher.

This voucher helps you document the quantity and details of the received items, update your inventory stock levels, and potentially link it to a Purchase Order for a seamless purchasing process.

Here’s a detailed explanation with an example:

1. Using Receipt Note Voucher in TallyPrime:

1. Access the Voucher:

  • Open the Gateway of TallyPrime (usually Alt+F12).
  • Navigate to “Vouchers” and select “Receipt Note” (or press F9 on the button bar).

    1. Alternative Method (Optional):

    • Press Alt+G (Go To) and choose “Create Voucher” followed by “Receipt Note” (or select “Other Vouchers” and then “Receipt Note”).

    2. Reference Details (Optional):

    • Enter a reference number for the receipt note if you have one (e.g., the supplier’s delivery challan number).

    3. Party Details:

    • Select the supplier’s name (the party from whom you received the goods) from the “Party A/c” list. Their address will automatically populate (assuming it’s defined in the ledger master).

    4. Purchase Order Link (Optional):

    • If you have a Purchase Order (PO) for the received goods, press F12 (Configure) to access “Receipt Note Configuration.”
    • Enable “Accept Order Details” if it’s not already checked.
    • Select the specific Purchase Order number from the “List of Orders” that corresponds to the received goods. This will automatically populate the stock item details based on the PO.

    5. Stock Item Details:

    • If you don’t have a Purchase Order, you can manually enter the stock item(s) being received. You can choose multiple items by pressing Space after selecting one.
    • Enter the quantity of each item received.

    6. Stock Location:

    • Specify the location (godown) where the received goods will be stored.

    7. Optional Details:

    • Utilize the “Narration” field to provide additional information like “Received goods for order no. XYZ.”
    • You can use other optional fields like “Batch No.” or “Expiry Date” if relevant to the received items.

    8. Save the Voucher:

    • Once you’ve entered all the details, press Ctrl+A to save the Receipt Note voucher. This records the receipt of the goods and updates your inventory stock levels.

      2. Example: Receiving Laptops from a Supplier

      1. Scenario:

      You receive 5 laptops from your supplier, “Tech Company.”

      2. Steps:

      1. Follow the steps mentioned above to access the Receipt Note voucher.
      2. Party Details:
        • Select “Tech Company” from the “Party A/c” list.
      3. Purchase Order Link (Optional):
        • If you have a Purchase Order for the laptops, select it from the “List of Orders” after enabling “Accept Order Details” in the configuration.
      4. Stock Item Details (If no Purchase Order):
        • Select the “Laptops” stock item.
        • Enter the quantity received (5).
      5. Stock Location:
        • Enter the specific godown where the laptops will be stored (e.g., “Main Warehouse”).
      6. Narration:
        • (Optional) In the “Narration” field, mention “Received 5 Laptops from Tech Company (Order No. XYZ).”
      1. Save the Voucher:
        • Press Ctrl+A to save the Receipt Note voucher, recording the receipt of the laptops.

      3. Benefits of Using Receipt Note Voucher in TallyPrime:

      1. Streamlined Inventory Management:

      Efficiently documents received goods and updates inventory levels, ensuring accurate stock tracking.

      2. Improved Purchase Management:

      Allows linking to Purchase Orders for better purchase process control and easy reconciliation.

      3. Enhanced Reporting:

      Provides detailed records for received goods, enabling accurate inventory reports and analysis.

      4. Additional Considerations:

      • You can utilize features like tracking numbers or bill of materials within the Receipt Note configuration for more advanced stock management scenarios.
      • If the received goods differ from the Purchase Order (quantity or item specifics), you might need to create a separate Purchase Return voucher to handle the discrepancies.

      5. In Conclusion:

      The Receipt Note voucher in TallyPrime is a valuable tool for recording the receipt of goods from suppliers, updating inventory, and streamlining your purchasing process.

      By leveraging this functionality, you can maintain accurate stock levels, improve purchase management, and gain valuable insights into your inventory movement.

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