Rejection Out Voucher in TallyPrime: 5 Easy Steps + Example

When you need to return goods to a supplier because they were rejected, TallyPrime offers the Rejection Out voucher.

This voucher allows you to document the return process, update your inventory records, and potentially link it to the original Purchase Invoice for streamlined management.

Here’s a detailed explanation with an example:

1. Using Rejection Out Voucher in TallyPrime:

1. Access the Voucher:

• Open the Gateway of TallyPrime (usually Alt+F12).
• Navigate to “Vouchers” and select “Rejection Out” (or press Alt+F6).

1. Alternative Method (Optional):

• Press Alt+G (Go To) and choose “Create Voucher” followed by “Rejection Out”.

2. Party Details:

• Select the supplier’s name (the party to whom you are returning the goods) from the “Ledger Account” list.
• Their address will automatically populate (assuming it’s defined in the ledger master).

3. Stock Item Details:

• Select the stock item(s) being returned to the supplier. You can choose multiple items by pressing Space after selecting one.
• Enter the quantity of each item being returned.

4. Optional Details:

• Utilize the “Narration” field to provide a clear description of the reason for rejection (e.g., “Damaged goods received,” “Incorrect order”).
• You can also use other optional fields like “Batch No.” or “Expiry Date” if relevant to the returned items.

5. Purchase Invoice Link (Optional):

• If you have a Purchase Invoice for the originally received goods, press F12 (Configure) to access “Rejection Out Configuration.”
• Enable “Link to Purchase Invoice” if it’s not already checked.
• Select the specific Purchase Invoice number from the “List of Invoices” that corresponds to the returned goods.
• This might help with reconciliation and potentially reduce the supplier’s outstanding amount.

6. Save the Voucher:

• Once you’ve entered all the details, press Ctrl+A to save the Rejection Out voucher.
• This records the return of the goods and updates your inventory stock levels.

2. Example: Returning Defective Monitors to a Supplier

1. Scenario:

You received 3 defective monitors from your supplier, “ABC Electronics,” and need to return them.

2. Steps:

Follow the steps mentioned above to access the Rejection Out voucher.

1. Party Details:

• Select “ABC Electronics” from the “Ledger Account” list.

2. Stock Item Details:

• Select the “Monitors” stock item.
• Enter the quantity being returned (3).

3. Narration:

• In the “Narration” field, mention “Return of Defective Monitors (Invoice No. XYZ).”

4. Purchase Invoice Link (Optional):

• If you have the original Purchase Invoice for the monitors, select it from the “List of Invoices” after enabling “Link to Purchase Invoice” in the configuration.

5. Save the Voucher:

• Press Ctrl+A to save the Rejection Out voucher, recording the return of the defective monitors.

3. Benefits of Using Rejection Out Voucher:

1. Accurate Inventory Records:

Ensures your inventory reflects returned goods, maintaining data integrity.

2. Improved Supplier Communication:

Documents the return process and provides a clear record for the supplier.

3. Streamlined Reconciliation (Optional):

Linking to the Purchase Invoice can potentially reduce the supplier’s outstanding amount.

4. Tracking Return Trends:

Helps you identify any recurring issues that lead to product rejections, enabling potential improvements.

4. Additional Considerations:

• You might need to create separate accounting entries for potential credits or adjustments received from the supplier for the returned goods.
• If the returned goods are damaged or unusable, you might need to consider writing them off as inventory losses through separate procedures.

5. In Conclusion:

The Rejection Out voucher in TallyPrime offers a valuable tool for efficiently recording the return of rejected goods to suppliers, updating inventory records, and potentially streamlining the reconciliation process.

By utilizing this functionality, you can effectively manage rejected goods and maintain accurate inventory data.