While TallyPrime doesn’t offer a dedicated “Purchase Requisition” voucher specifically for manufacturing, you can achieve a similar function using the Stock Journal voucher with a little customization.
Here’s how:
1. Understanding the Process to Generate Purchase Requisition for Manufacturing in TallyPrime:
1. Stock Journal for Consumption:
The Stock Journal voucher, typically used for stock adjustments, can be adapted to record the requisition of raw materials needed for manufacturing.
2. Source as Consumption:
When creating a Stock Journal voucher, set the “Source” to “Consumption” or a similar option indicating that the stock items are leaving your inventory for production purposes.
3. Manufacturing Intent (Optional):
While not a mandatory field, you can add a note or description in the voucher narration mentioning the intended manufacturing purpose for these raw materials.
This can enhance clarity and traceability.
2. Example: Generating Purchase Requisition for Wooden Boxes
You’re planning to manufacture 100 wooden boxes and need to requisition raw materials (nails and wooden planks).
Here’s how to create a requisition using the Stock Journal:
1. Gateway of Tally (Alt+F12):
Launch TallyPrime and navigate to the Gateway of Tally menu.
2. Vouchers (Alt+F9):
Select “Vouchers” from the Gateway menu or press Alt+F9.
3. Stock Journal (Alt+F7):
Within the Vouchers menu, choose “Stock Journal” (Note: You might need to enable this voucher type if not already active).
This opens the voucher creation screen for stock adjustments.
4. Date and Particulars:
Enter the current date and a descriptive title for the voucher, like “Purchase Requisition for Wooden Boxes (100 units)”.
5. Source Selection:
In the “Source” section, choose the option indicating consumption or outflow (e.g., “Consumption,” “Production Out”).
6. Components (Consumption) Section:
Here, you’ll record the raw materials needed for production.
- Name of Item: Select the first raw material from your stock items list (e.g., “Nails”).
- Godown: Choose the godown where the nails are currently stored (if applicable). This can be helpful for internal stock transfer purposes.
- Quantity: Enter the quantity of nails required per finished good (e.g., 4 nails per box) and multiply it by the total number of boxes being manufactured (100 boxes * 4 nails/box = 400 nails).
- Rate (Optional): If you have an estimated purchase price for the nails, you can enter it here. This is not mandatory for requisition purposes.
- Amount (Optional): The system will automatically calculate the total amount based on the quantity and rate (if entered).
7. Repeat for Other Materials:
Perform the same steps for the remaining raw materials (e.g., “Wooden Plank”).
Enter the quantity needed per box (e.g., 1 plank) and multiply by the total number of boxes.
Example Data:
| Field Name | Details |
|---|---|
| Date | Current Date |
| Particulars | Purchase Requisition for Wooden Boxes (100 units) |
| Source | Consumption (or similar option) |
| Components (Consumption) | |
| – Name of Item | Nails |
| – Godown | Raw Materials |
| – Quantity | 400 |
| – Rate (Optional) | Enter estimated purchase price (if known) |
| – Amount (Optional) | Calculated based on quantity and rate |
| – Name of Item | Wooden Plank |
| – Godown | Raw Materials |
| – Quantity | 100 |
| – Rate (Optional) | Enter estimated purchase price (if known) |
| – Amount (Optional) | Calculated based on quantity and rate |
8. Narration (Optional):
In the narration section, you can mention the intended manufacturing purpose for these raw materials (e.g., “Raw materials requisitioned for production of 100 wooden boxes”).
9. Save and Submit:
Once you’ve entered all the details, save and submit the Stock Journal voucher.
This doesn’t create a purchase order but serves as a documented record of the raw materials required for the planned production.
3. Benefits of Using Stock Journal for Requisition:
1. Tracks Raw Material Needs:
Provides a clear picture of the raw materials needed for manufacturing.
2. Improves Planning:
Aids in purchase planning by identifying required quantities.
3. Optional Cost Tracking:
Allows including estimated purchase prices for basic cost analysis (if needed).
4. Additional Considerations:
1. This method doesn’t initiate a purchase order automatically:
You’ll need to create separate purchase orders based on the requisition details in the Stock Journal voucher.
This allows for further review and approval before actual purchase.
2. Inventory Management:
While the Stock Journal doesn’t directly affect inventory levels, it serves as a reminder to update stock levels once the requisitioned materials are purchased and received.
3. Integration with Purchase Management:
You can explore integrating TallyPrime with a dedicated purchase management system for a more streamlined workflow.
This can automate purchase order creation and potentially track supplier quotations.
5. Alternative Approaches:
- Some versions of TallyPrime might offer user-defined voucher types.
- You could potentially create a custom voucher type specifically for “Purchase Requisition” with relevant fields.
- Third-party add-ons for TallyPrime might offer functionalities for purchase requisition management.
- Consider exploring these options if your specific needs require a more automated process.
6. Conclusion
By utilizing the Stock Journal voucher with a focus on the “Source” and “Narration” fields, you can effectively create a purchase requisition document within TallyPrime for your manufacturing needs.
This approach helps you plan and track raw material requirements without compromising the flexibility of managing purchase orders separately.
Remember to explore additional options like custom voucher types or third-party add-ons if your workflow demands a more automated requisition process.
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