Damaged or Scrapped Stock Item Details in TallyPrime: 8 Steps

TallyPrime doesn’t offer a direct way to maintain detailed information about damaged or scrapped stock items within Bills of Materials (BOMs).

However, you can achieve this using a combination of features:

1. Understanding the Options for Maintaining Damages or Scrapped Stock Items Details in TallyPrime:

1. Stock Groups:

While creating stock items, you can assign them to relevant stock groups.

Consider creating groups like “Damaged Stock” or “Scrap” to categorize these items.

2. Stock Journal:

This voucher type is used for stock adjustments.

You can utilize it to record the movement of damaged or scrapped items out of your main inventory.

2. Example: Tracking Damaged Furniture

You’re dealing with a damaged wooden table (identified during a quality check).

Here’s how to manage it in TallyPrime:

1. Stock Group (Optional):

If you haven’t already, create a stock group named “Damaged Stock” while adding new stock items.

2. Stock Item for Damaged Table:

If there isn’t a dedicated stock item for damaged furniture, create one.

You can name it “Damaged Wooden Table” and assign it to the “Damaged Stock” group (if created).

3. Recording Damage in Stock Journal in TallyPrime:

1. Gateway of Tally (Alt+F12):

Launch TallyPrime and navigate to the Gateway of Tally menu.

2. Vouchers (Alt+F9):

Select “Vouchers” from the Gateway menu or press Alt+F9.

3. Stock Journal (Alt+F7):

Within the Vouchers menu, choose “Stock Journal”.

4. Date and Particulars:

Enter the current date and a descriptive title for the voucher, like “Damaged Wooden Table (Stock ID: 1001)”.

5. Source Selection:

In the “Source” section, choose the option indicating outflow or consumption (e.g., “Consumption,” “Production Out”).

6. Components (Consumption) Section:

Here, you’ll record the damaged item.

1. Name of Item:

Select the stock item you created for the damaged table (“Damaged Wooden Table”).

2. Godown:

Choose the godown where the damaged table is currently stored.

3. Quantity:

Enter the quantity of the damaged table (typically 1 unit).

7. Narration (Optional):

In the narration section, you can mention details about the damage, like “Wooden Table (ID: 1001) damaged during quality check.”

8. Save and Submit:

Once you’ve entered all the details, save and submit the Stock Journal voucher.

This removes the damaged table from your main inventory and records it under “Damaged Stock” (if the group was created).

4. Benefits of Using Stock Journal in TallyPrime:

1. Tracks Damaged/Scrapped Items:

Provides a record of damaged or scrapped items removed from your main inventory.

2. Inventory Management:

Helps maintain accurate inventory levels by reflecting the outflow of damaged goods.

3. Categorization (Optional):

Stock groups offer a way to categorize damaged or scrapped items for easier identification and reporting.

5. Additional Considerations:

  • You can utilize reports like Stock Enquiry or Godown Summary reports (accessible through the Reports menu) to analyze the quantity of damaged or scrapped items within specific godowns or stock groups (if used).
  • Consider implementing a system for disposal or repair of damaged items based on their condition.
  • Explore integrating TallyPrime with a comprehensive inventory management system that might offer dedicated functionalities for tracking damaged goods.

6. Conclusion:

While TallyPrime doesn’t have a built-in feature for detailed damage tracking within BOMs, you can effectively manage damaged or scrapped stock items by combining stock groups and Stock Journals.

This approach ensures accurate inventory records and provides valuable insights for optimizing your production and quality control processes.

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