Purchase Register in TallyPrime: 4 Steps + Easy Example

The Purchase Register in TallyPrime is a comprehensive report that provides details about all purchase transactions recorded in the system.

This report helps businesses monitor purchases, track payment statuses, and ensure proper compliance with tax regulations.

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1. Key Features of Purchase Register in TallyPrime

1. Consolidated View: Displays all purchase transactions for a specified period.
2. Tax Details: Includes GST, VAT, or other applicable tax details for each transaction.
3. Filtering Options: Allows filtering based on voucher types, ledgers, stock items, or dates.
4. Drill-Down Capability: Enables detailed analysis by drilling down into specific vouchers.
5. Export Options: Data can be exported for accounting or auditing purposes.

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2. How to View the Purchase Register in TallyPrime

1. Go to Gateway of Tally → Display More Reports → Account Books → Purchase Register.
2. Select the desired period to view transactions.
3. The Purchase Register will display:
   • Date of transaction
   • Supplier’s name
   • Voucher type (e.g., Purchase, Debit Note)
   • Invoice amount
   • Tax details

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3. Configurations in Purchase Register in TallyPrime

1. View with Tax Breakup:

Press F12: Configure and enable Show Tax Breakup to display tax components like CGST, SGST, or IGST.

2. Filter by Voucher Type:

Press F4: Voucher Type to view purchases of a specific type, such as import purchases or regular purchases.

3. Filter by Ledger:

Press F5: Ledger to view transactions related to a specific supplier.

4. Show Bill-Wise Details:

Enable Show Bill-Wise Details in F12 to view individual bill references and their statuses.

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4. Example: Analyzing Purchase Register in TallyPrime

Scenario: ABC Enterprises purchases goods from XYZ Traders with the following details:

• Date: 1st October 2024
• Items: 50 units of “Office Chairs” @ ₹1,500 each
• Tax: 18% GST
• Total Amount: ₹88,500 (₹75,000 + ₹13,500 GST)

1. Steps to Record and Analyze:

1. Record the Purchase Voucher:

• Go to Vouchers → F9: Purchase.
• Select Party A/c Name as XYZ Traders.
• Add stock item “Office Chairs” with quantity, rate, and GST details.
• Save the voucher.

2. View in Purchase Register:

• Go to Purchase Register.
• Set the period to October 2024.
• The report will show:
  • Date: 1st October 2024
  • Party: XYZ Traders
  • Voucher No.: 001
  • Amount: ₹88,500
  • Tax Details: ₹13,500 GST (9% CGST + 9% SGST)

2. Drill Down:

• Click on the entry to view the voucher details.
• Press Alt+V for a tax breakup.

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5. Benefits of Using Purchase Register in TallyPrime

1. Comprehensive Monitoring:
   • Tracks all purchase transactions for effective expense management.
2. Regulatory Compliance:
   • Ensures accurate GST or tax reporting for audits.
3. Error Detection:
   • Identifies discrepancies in invoices or missing data.
4. Quick Insights:
   • Provides a detailed view of purchases for decision-making.

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By leveraging the Purchase Register in TallyPrime, businesses can maintain accurate purchase records, simplify compliance, and gain actionable insights into their spending patterns.