How to Create a Journal Voucher in TallyPrime: 5 Easy Steps

Here’s how to create a journal voucher in Tally with examples and numbers:

1. Access the Journal Voucher:

• From the Gateway of Tally, go to Accounting Vouchers.
• Press F7 (Journal) or click on the F7: Journal button.

2. Enter Voucher Details:

• Date: Enter the date of the transaction.
• Voucher Type: Select “Journal” (usually the default).
• Reference Number: Enter a reference number for easy tracking (optional).

3. Enter Debit and Credit Accounts:

• Journal vouchers are used to record transactions that don’t involve direct cash or bank movements.
• Start by entering the debit account (the account being debited) and the amount.
• Then, enter the credit account (the account being credited) and the amount.
• The total of the debits must equal the total of the credits to maintain the balance in your accounts.

Journal Voucher Examples in TallyPrime:

Example 1: Recording depreciation expense

• Debit: Depreciation Expense – ₹5,000
• Credit: Accumulated Depreciation – ₹5,000

Example 2: Recording accrued interest income

• Debit: Interest Receivable – ₹1,200
• Credit: Interest Income – ₹1,200

Example 3: Transferring funds between accounts

• Debit: Petty Cash – ₹5,000
• Credit: Cash in Bank – ₹5,000

4. Add Narration (optional):

• Provide a brief description of the transaction for reference and clarity.

5. Save:

• Press Ctrl+A to save the journal voucher.

Key Points while Creating a Journal Entry in TallyPrime:

• Use journal vouchers for adjustments, accruals, reclassifications, and other non-cash transactions.
• Ensure accuracy in account selection and amounts.
• Double-check that the debits and credits balance.
• Provide clear and concise narrations for better understanding.
• Regularly review journal vouchers for correctness and completeness.