Common Narrations in Vouchers in TallyPrime: 4 Steps + Example

You can set up common narrations for specific voucher types in TallyPrime to avoid manually entering repetitive details for each transaction.

This is particularly useful when the same narration applies to multiple transactions.

Table of Contents

1. Steps to Set Common Narrations by Altering Voucher Type in TallyPrime:

1. Access Voucher Type Alteration:

Go to Gateway of Tally > Accounts Info > Voucher Types > Alter.
Select the voucher type you want to alter, such as Sales, Payment, or Receipt.

2. Enable Common Narration:

In the voucher type configuration screen, look for the option Use Common Narration.
Set this option to Yes.

3. Set the Default Narration:

Under Default Narration, enter the text that should automatically appear when using this voucher type.
For example, if you’re altering the Sales Voucher, the common narration could be something like “Goods sold as per invoice terms”.

4. Save the Alteration:

After entering the default narration, press Enter to save the changes.

2. Example to Include Common Narrations in Vouchers in TallyPrime:

XYZ Ltd. has many sales transactions that involve selling goods based on invoice terms.

To save time, they alter the Sales Voucher Type and set a common narration, “Goods sold as per invoice terms”.

Each time they create a new sales entry, this narration appears automatically, but they can still modify it if needed for specific transactions.

3. Benefits of Including Common Narrations in Vouchers in TallyPrime:

Efficiency: Saves time by automating repetitive narration entries for similar transactions.
Consistency: Ensures uniform descriptions across similar types of transactions.
Customizable: Users can modify or override the common narration for specific transactions when needed.

4. Conclusion:

By altering voucher types to include common narrations in TallyPrime, businesses can streamline the entry process for repetitive transactions, ensuring consistency and reducing manual effort.

This feature is ideal for companies that frequently use the same descriptions in their transactions, improving workflow efficiency.