Transferring Materials for a Job Work Out Order in TallyPrime

When using Job Work processing in TallyPrime, you often need to transfer raw materials from your inventory to the job worker for processing the finished goods.

Here’s a detailed explanation with examples on how to achieve this:

Table of Contents

1. Understanding the Process: Transferring Materials for a Job Work Out Order

You’ll create a Job Work Out Order (JWOO) to specify the job details and finished product you expect.
The JWOO might include details of raw materials needed (if using a Bill of Materials – BOM) but doesn’t directly handle the actual transfer.
To transfer the materials, you’ll create a separate “Material Transfer Out” voucher in TallyPrime.

2. Steps to Transfer Materials for a Job Work Out Order:

1. Locate the Job Work Out Order:

You can find the JWOO you created earlier using the following methods:

Gateway of Tally > Day Book or Gateway of Tally > Display More Reports > Job Work Reports > Job Work Out Orders book and press Enter.
Alternatively, press Alt+G (Go To), type or select “Job Work Out Orders book” and press Enter.

2. Note Down Order Details:

Open the specific JWOO for reference. You’ll need details like the finished product and potentially the listed raw materials (if a BOM was used).

3. Create a Material Transfer Out Voucher:

Go to Gateway of Tally > Vouchers > Press F10 (Other Vouchers) and select “Material Out” or “Material Transfer Out” (depending on your configuration).
Alternatively, press Alt+G (Go To) > Create Voucher > Press F10 (Other Vouchers) and select “Material Out” or “Material Transfer Out”.

4. Enter Voucher Details:

Party’s A/c Name: Select the Job Worker (Supplier) account from the list. This links the transfer to the specific job work.
Change Voucher Type (Optional): If your voucher type is pre-defined as “Material Issue”, you might need to change it to “Material Out (RM)” using Alt+F1 to specify it’s related to raw materials for job work.
**Order No. (Optional): Enter the reference number of the linked Job Work Out Order (the one you created earlier). This helps connect the material transfer to the job work for better tracking.

5. Add Stock Items:

Click on the Items section in the voucher.
Select the raw materials you’re transferring to the job worker from your stock list.
Enter the quantity of each material being issued.
Rate (Optional): If known, enter the estimated rate per unit of each material.
Amount (Optional): This will be calculated based on quantity and rate (if entered).

3. Example: Sending Chair Parts to a Furniture Maker

Referring to the example of sending chair parts to a furniture maker:

Locate the Job Work Out Order you created for 20 chairs.
Create a “Material Transfer Out” voucher.
Select the furniture maker’s account under “Party’s A/c Name”.
Enter the JWOO number in the “Order No.” field (if available).
In the “Items” section, add Chair Leg (quantity: 80), Chair Seat (quantity: 20), and Chair Armrest (quantity: 40) from your stock list.
Save the Voucher: Press Ctrl+A to save the Material Transfer Out voucher. This records the transfer of materials to the job worker for the specified job work order.

4. Additional Notes:

You can print a delivery challan for the transferred materials using the print option within the Material Transfer Out voucher.
TallyPrime allows you to track the transferred materials and reconcile them with the finished goods received from the job worker.
It’s recommended to create the Material Transfer Out voucher after confirming the actual materials issued to the job worker.

By following these steps, you can efficiently transfer materials for your Job Work Out Orders in TallyPrime, ensuring proper inventory management and job work cost tracking.