Ledger Analysis (Inventory) in TallyPrime: 5 Steps + Examples

The Ledger Analysis (Inventory) report in TallyPrime provides a detailed breakdown of all transactions affecting a specific stock item or group based on its ledger account.

This report is instrumental in analyzing inventory movement, reconciling stock quantities, and identifying trends in purchases and sales.

1. Accessing the Ledger Analysis Report in TallyPrime:

  1. Open the Gateway of Tally (Alt+F12).
  2. Navigate to Accounts > Reports > Ledger.
  3. In the Ledger field, select the stock item or group you want to analyze.
  • Ensure the “Inventory” option is selected in the “Select Account Type” section. This ensures you’re viewing the ledger specifically for inventory items.

2. Understanding the Ledger Analysis (Inventory) Report in TallyPrime:

The Ledger Analysis (Inventory) report displays various transaction details, typically including:

  • Date: Date of the transaction affecting the stock item or group.
  • Particulars: Details of the transaction, such as the purchase bill number, sales invoice number, or any other relevant reference information.
  • Debit: Quantity of stock received (typically through purchases or stock adjustments where the quantity increases). This amount is displayed with a positive sign (+).
  • Credit: Quantity of stock issued (typically through sales, consumption, or stock adjustments where the quantity decreases). This amount is displayed with a negative sign (-).
  • Balance: Remaining quantity of the stock item or group after each transaction. This helps you track the net inventory level over time.
  • Rate (Optional): Purchase cost or selling price per unit (depending on the transaction type). This information might be displayed if you’ve set up purchase and sales pricing within TallyPrime.
  • Amount (Optional): Total cost or revenue associated with the transaction (quantity multiplied by rate). Similar to the Rate field, this might not be displayed by default.

3. Example of Ledger Analysis Movement in TallyPrime:

You want to analyze the stock movement of your “Laptops” inventory group for the month of May.

The report might show:

DateParticularsDebitCreditBalanceRate (Optional)Amount (Optional)
May 5thPurchase Bill LAP-PUR-001100101,000 (per unit)10,000
May 12thSales Invoice LAP-SALE-0020551,200 (per unit)6,000
May 18thDelivery Note LAP-DN-003023

4. Benefits of Ledger Analysis (Inventory):

  • Provides a detailed transaction history for a specific stock item or group.
  • Enables reconciliation of stock quantities with the ledger balance, ensuring data integrity.
  • Helps identify trends in purchases, sales, and overall stock movement over a chosen period.
  • Assists in analyzing purchasing patterns and sales performance for specific inventory items or groups.
  • Can be used to investigate discrepancies between physical inventory counts and system records.

5. Additional Considerations:

  • You can utilize filters in the report to narrow down the analysis based on specific dates, voucher types (e.g., Purchase Bills, Sales Invoices), or even parties (suppliers or customers).
  • By sorting the report by date or quantity, you can easily track the chronological flow of stock in and out.
  • Leverage the “Rate” and “Amount” columns (if displayed) to analyze the cost implications of stock movement and potential revenue generated from sales.

By effectively utilizing the Ledger Analysis (Inventory) report in TallyPrime, you gain valuable insights into the movement and performance of your stock items or groups.

This information empowers you to make informed decisions regarding inventory management, purchasing strategies, pricing, and overall stock optimization.

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