How to Manage Cheque Books in TallyPrime: 5 Easy Steps

Managing cheque books efficiently in TallyPrime is crucial for maintaining accurate financial records and smooth payment processes. Here’s a comprehensive guide to help you:

1. Enable Cheque Book Settings:

• Go to Gateway of Tally > F11 (Features) > Accounting Features.
• Under Banking Features, set Enable Cheque Printing to Yes.
• Press Ctrl+A to save the changes.

2. Configure Cheque Books for Bank Ledgers:

• Go to Gateway of Tally > Accounts Info > Ledgers > Create / Alter.
• Select the bank ledger for which you want to manage cheque books.
• In the Ledger Creation/Alteration screen, press Alt+G (Go To) > Alter Master > type or select Ledger > and press Enter.
• Alternatively, Gateway of Tally > Alter > type or select Ledger > and press Enter.
• Press F12 (Configure).
• Enable Set/Alter range for Cheque Books?

3. Create and Manage Cheque Books:

• In the Cheque Book Management screen, enter the cheque book details:
  • From Number: Starting cheque number in the book.
  • To Number: Ending cheque number in the book.
  • Name of Cheque Book: Descriptive name for the book.
  • Press Enter to add the cheque book.

• Use Alt+A (Alter) to modify existing cheque books.
• Use Alt+D (Delete) to remove cheque books (ensure no unprinted cheques exist).

4. Printing Cheques:

• Create a payment voucher for the cheque payment.
• Access the Cheque Printing screen:
  • Alt+P (Print) > C: Cheque Printing
  • Gateway of Tally > Banking > Cheque Printing
• Select the relevant bank ledger.
• Select the cheque(s) you want to print.
• TallyPrime will automatically choose the applicable cheque book based on the cheque number.
• Preview and print the cheques.

5. Additional Features:

• Print pre-printed cheques using the Print Pre-Printed Cheque option.
• Track cheque status (printed, cancelled, etc.) in the Cheque Register Report.
• Use Alt+R (Reconcile) from the Cheque Register to reconcile cheques with bank statements.

Important Points to Remember while Managing Cheque Books in TallyPrime:

• Maintain accurate records of cheque usage and cancellations.
• Set cheque printing permissions for authorized users.
• Regularly reconcile bank statements for financial accuracy.

By effectively managing cheque books in TallyPrime, you can ensure proper payment control, transparency, and compliance with financial regulations.