How to Manage Cheque Books in TallyPrime: 5 Easy Steps

Managing cheque books efficiently in TallyPrime is crucial for maintaining accurate financial records and smooth payment processes. Here’s a comprehensive guide to help you:

1. Enable Cheque Book Settings:

2. Configure Cheque Books for Bank Ledgers:

  • Go to Gateway of Tally > Accounts Info > Ledgers > Create / Alter.
  • Select the bank ledger for which you want to manage cheque books.
  • In the Ledger Creation/Alteration screen, press Alt+G (Go To) > Alter Master > type or select Ledger > and press Enter.
  • Alternatively, Gateway of Tally > Alter > type or select Ledger > and press Enter.
  • Press F12 (Configure).
  • Enable Set/Alter range for Cheque Books?

3. Create and Manage Cheque Books:

  • In the Cheque Book Management screen, enter the cheque book details:
    • From Number: Starting cheque number in the book.
    • To Number: Ending cheque number in the book.
    • Name of Cheque Book: Descriptive name for the book.
    • Press Enter to add the cheque book.
  • Use Alt+A (Alter) to modify existing cheque books.
  • Use Alt+D (Delete) to remove cheque books (ensure no unprinted cheques exist).

4. Printing Cheques:

  • Create a payment voucher for the cheque payment.
  • Access the Cheque Printing screen:
    • Alt+P (Print) > C: Cheque Printing
    • Gateway of Tally > Banking > Cheque Printing
  • Select the relevant bank ledger.
  • Select the cheque(s) you want to print.
  • TallyPrime will automatically choose the applicable cheque book based on the cheque number.
  • Preview and print the cheques.

5. Additional Features:

  • Print pre-printed cheques using the Print Pre-Printed Cheque option.
  • Track cheque status (printed, cancelled, etc.) in the Cheque Register Report.
  • Use Alt+R (Reconcile) from the Cheque Register to reconcile cheques with bank statements.

Important Points to Remember while Managing Cheque Books in TallyPrime:

  • Maintain accurate records of cheque usage and cancellations.
  • Set cheque printing permissions for authorized users.
  • Regularly reconcile bank statements for financial accuracy.

By effectively managing cheque books in TallyPrime, you can ensure proper payment control, transparency, and compliance with financial regulations.


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