Expenses with GST in a Journal Voucher in TallyPrime: 4 Steps

In TallyPrime, Journal vouchers are used to record non-cash transactions like expenses, provisions, adjustments, and depreciation.

If you’re not making a direct payment (via cash or bank), but want to record the expense for accounting purposes, the Journal voucher is the right tool.

Let’s walk through how to record an expense using a Journal voucher in TallyPrime, step by step, with a practical example.

Table of Contents

1. Example Scenario: Expenses with GST in a Journal Voucher in TallyPrime

Let’s say your company incurred consulting fees of ₹5,000 on 10th July 2025.

You haven’t paid the consultant yet, but want to record the expense in your books.

2. Step 1: Enable Journal Voucher in TallyPrime

No special setting is required to enable journal vouchers, as they are available by default.

You can access them from:

Gateway of Tally > Vouchers > F7 (Journal)

3. Step 2: Create Necessary Ledgers

1. Consulting Fees (Expense Ledger)

Go to: Gateway of Tally > Accounts Info > Ledgers > Create
Name: Consulting Fees
Under: Indirect Expenses
GST Applicable: No (or Yes, if you’re recording GST separately)
Save

2. Sundry Creditor (for the consultant)

Name: ABC Consultants
Under: Sundry Creditors
Fill in GST details if applicable (optional in this case)
Save

4. Step 3: Record the Expense in Journal Voucher

Go to: Gateway of Tally > Vouchers > F7 (Journal)
Press F2 to set the date to 10-Jul-2025
In the first line, select:
Consulting Fees A/c → Dr. ₹5,000
In the second line, select:
ABC Consultants → Cr. ₹5,000
Add a narration:
“Being consulting fees recorded for the month of July 2025”
Press Ctrl + A to save

5. Final Journal Entry Format for Expenses with GST in a Journal Voucher in TallyPrime

Particulars	Dr (₹)	Cr (₹)
Consulting Fees A/c	5,000
To ABC Consultants A/c		5,000

6. Step 4: Verify the Entry

Go to Display > Day Book to view your entry
Go to Profit & Loss A/c → You’ll see Consulting Fees under Indirect Expenses
Go to Balance Sheet > Liabilities → You’ll see ABC Consultants under Sundry Creditors

7. When Should You Use a Journal Voucher for Expenses in TallyPrime?

Use it when:

The expense is not yet paid, but you want to record it.
You’re making adjustment entries at the end of the month.
There is no immediate cash/bank involvement.
You want to book provisions or year-end liabilities.

8. More Examples of Expenses via Journal Voucher in TallyPrime

Audit Fees Payable
Rent Payable but not paid
Salaries Provision
Outstanding telephone bill

9. Conclusion

Recording expenses using journal vouchers in TallyPrime is simple and accurate when you follow the correct structure.

It helps keep your books up-to-date even when actual payments are pending.

Let me know if you’d like help customizing expense types or automating such entries.