Exception Reports for Memorandum Vouchers in TallyPrime: 7 Steps

Memorandum vouchers are included in the broader category of Exception Reports within TallyPrime.

Here’s a breakdown of the concept:

1. Exception Reports:

1. Purpose:

Exception reports highlight transactions or situations that deviate from the norm in your accounting system.

They can be useful for identifying potential errors, discrepancies, or areas requiring further review.

2. Memorandum Vouchers in Exception Reports:

Since memorandum vouchers are non-accounting transactions, they are inherently “exceptions” to your regular financial activities.

However, they aren’t specifically flagged or highlighted within the standard Exception Reports.

3. Accessing Memorandum Vouchers:

The primary way to view and analyze memorandum vouchers remains the Memorandum Register:

1. Gateway of Tally: Open the Gateway (usually by pressing Alt+F12).
2. Display: Navigate to “Display” > “Account Books” > “Memorandum Register.”
3. Go To Function (Alternative): Alternatively, press Alt+G (Go To), type “Memorandum Register,” and press Enter.

4. Alternative Access (Optional – Day Book):

Depending on your TallyPrime configuration, you might be able to see memorandum vouchers listed in the Day Book report alongside regular financial transactions.

However, they wouldn’t be categorized as “exceptions” within that report.

5. Understanding “Exceptions” for Memorandum Vouchers:

While not highlighted in dedicated reports, some situations with memorandum vouchers might be considered “exceptions” that warrant attention:

1. Unusually High Amounts:

If a memorandum voucher records a significantly higher or lower value than typical for that type of transaction, it might be worth investigating the reason.

2. Missing Information:

Inconsistent or incomplete details in the particulars or narration of a memorandum voucher could be a red flag.

3. Unresolved Vouchers:

Memorandum vouchers are meant to be temporary records.

If a voucher remains open for an extended period without conversion into a regular voucher or proper justification, it might be an exception.

6. Maintaining Control Over Memorandum Vouchers:

While exception reports don’t specifically target them, it’s essential to maintain good practices with memorandum vouchers:

1. Clear Descriptions:

Use clear and concise descriptions in the particulars and narration to understand the purpose of the voucher easily.

2. Regular Review:

Periodically review your memorandum register to ensure vouchers are resolved appropriately and no inconsistencies exist.

3. Data Integrity:

Treat memorandum vouchers with care to avoid inaccuracies that could impact your overall accounting records.

7. In Conclusion:

Memorandum vouchers in TallyPrime are valuable for non-accounting activities but aren’t flagged in dedicated “Exception Reports.”

Utilize the Memorandum Register for primary access and maintain good record-keeping practices to ensure proper control and avoid potential issues.