Memorandum Vouchers in TallyPrime: Understand in 6 Easy Steps

Memorandum vouchers, sometimes abbreviated as memo vouchers, are a type of voucher used in TallyPrime for recording non-accounting transactions.

Unlike regular vouchers like purchases, sales, receipts, or payments, memo vouchers don’t directly affect your general ledger accounts.

Instead, they serve as a record of internal transactions or adjustments that don’t involve cash or external parties.

1. Detailed explanation of memorandum vouchers in TallyPrime:

1. Purpose:

• Record internal adjustments like stock transfers between warehouses or depreciation calculations.
• Track non-monetary transactions like issuing goods for employee use.
• Create temporary records for calculations or estimations before finalizing them as regular vouchers.

2. Impact on Accounts:

• Memorandum vouchers don’t directly update your general ledger accounts or affect your balances.
• They are stored in a separate Memorandum Register for reference.

2. Creating Memorandum Vouchers:

1. Go To Vouchers:

Navigate to the “Vouchers” menu (usually by pressing Alt+F12).

2. Select Voucher Type:

You can create a memo voucher in two ways:

• Press F10 (Other vouchers) and select “Memorandum” (if the option is enabled).
• Alternatively, press Alt+G (Go To), type “Memorandum Register,” and press Enter.

3. Entering Details:

Fill in the following information:

• Date: The date of the internal transaction or adjustment.
• Particulars: A clear description of the purpose of the memo voucher (e.g., “Transfer of goods to Warehouse B”).
• Optional Details: You can add a narration for further explanation or attach supporting documents.

3. Benefits of Using Memorandum Vouchers:

1. Record Keeping:

They provide a record of internal transactions that wouldn’t be reflected in regular vouchers.

2. Improved Tracking:

You can track non-monetary transactions or temporary calculations for better internal control.

3. Audit Trail:

Memo vouchers serve as an audit trail for non-accounting activities within your business.

4. Important Considerations:

1. Limited Financial Impact:

Since they don’t affect your general ledger, memo vouchers don’t directly impact your financial statements.

2. Data Integrity:

Ensure accuracy in your memo vouchers to maintain a reliable record of internal activity.

3. Double-Entry Mode Recommended:

While TallyPrime allows single-entry mode, using double-entry mode for regular accounting transactions is generally recommended for a complete financial picture.

5. Accessing Memorandum Vouchers:

1. Memorandum Register:

You can view all your memorandum vouchers in the “Memorandum Register” (accessible from the “Gateway of Tally” or “Go To” function).

2. Day Book (Optional):

Depending on your TallyPrime configuration, you might be able to see memo vouchers listed in the Day Book report alongside regular transactions.

6. In Conclusion:

Memorandum vouchers in TallyPrime are a valuable tool for recording internal transactions and maintaining a comprehensive record of your business activities.

However, it’s crucial to understand their limitations and use them in conjunction with regular accounting practices for an accurate financial picture.