Activities in Edit Log Report for Transactions & Masters in TallyPrime

The Edit Log Report in TallyPrime captures various activities that users perform on transactions and masters.

These activities provide a detailed audit trail, ensuring accountability, transparency, and compliance.

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1. Activities Captured in Edit Log Report in TallyPrime

1. Creation

This activity records when a transaction or master is created for the first time.

Example:

• A new Sales Voucher is recorded:
  • Party Name: ABC Ltd.
  • Items: 5 units of “Smartphone” at ₹20,000 each.
  • The log will show:
    • Activity: Created.
    • User who created it.
    • Timestamp of the creation.

2. Alteration

Whenever a transaction or master is edited, the changes are logged under the Alteration activity.

Example:

• Modifying the same Sales Voucher:
  • The quantity of “Smartphone” is updated from 5 units to 7 units.
  • The Edit Log will display:
    • Original Quantity: 5 units.
    • Modified Quantity: 7 units.
    • Activity: Altered.
    • User who made the change.
    • Timestamp of alteration.

3. Deletion

If a transaction or master is deleted, the system logs the deletion activity.

Example:

• Deleting the Sales Voucher:
  • The voucher is removed from the system.
  • The Edit Log will show:
    • Activity: Deleted.
    • User who deleted it.
    • Timestamp of deletion.

4. Cancellation

In cases where transactions are voided but not deleted, the cancellation activity is recorded.

Example:

• A Purchase Order is canceled:
  • The system keeps the record as canceled instead of deletion.
  • The log will show:
    • Activity: Canceled.
    • User who canceled it.
    • Timestamp of cancellation.

5. Restoration

If a deleted transaction or master is restored, this activity is captured.

Example:

• Restoring a Ledger:
  • A previously deleted ledger account is reinstated.
  • The Edit Log shows:
    • Activity: Restored.
    • User who restored it.
    • Timestamp of restoration.

6. Viewing

TallyPrime logs when a specific transaction or master record is viewed, providing insights into access patterns.

Example:

• Viewing a Sales Invoice:
  • A user accesses a sales invoice for verification.
  • The Edit Log shows:
    • Activity: Viewed.
    • User who viewed it.
    • Timestamp of the view.

7. Exporting

When a transaction or master is exported to an external format, it is logged.

Example:

• Exporting a Stock Summary:
  • A stock summary is exported to Excel.
  • The log shows:
    • Activity: Exported.
    • User who exported it.
    • Timestamp of export.

8. Printing

The system logs printing activities to track when reports or vouchers are printed.

Example:

• Printing a Sales Invoice:
  • A user prints the invoice for dispatch.
  • The log records:
    • Activity: Printed.
    • User who printed it.
    • Timestamp of printing.

9. Emailing

If a transaction or report is emailed, this activity is recorded.

Example:

• Emailing a Sales Invoice:
  • The invoice is emailed to the customer.
  • The log shows:
    • Activity: Emailed.
    • User who emailed it.
    • Timestamp of email.

10. User Login and Logout

The Edit Log also tracks user logins and logouts to maintain an audit trail of system access.

Example:

• Logging into TallyPrime:
  • A user logs into the system to process transactions.
  • The Edit Log shows:
    • Activity: Logged In or Logged Out.
    • User details.
    • Timestamp.

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2. Viewing the Edit Log Activities in TallyPrime

1. Enable Edit Log:

Go to Gateway of Tally → F11: Features → Enable Edit Log → Set to Yes.

2. Access the Edit Log Report:

• Navigate to Display More Reports → Edit Log Reports.
• Select either Transactions or Masters to view activities.

3. Filters:

Use filters like Activity Type, User, and Date Range to narrow down results.

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3. Benefits of Tracking Activities in Edit Log in TallyPrime

1. Audit Compliance: Essential for statutory compliance and internal audits.
2. Error Identification: Quickly identifies who made errors and rectifies them.
3. Transparency: Encourages accountability among team members.
4. Security: Tracks unauthorized access or suspicious activities.

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4. Conclusion

TallyPrime’s Edit Log Report offers a comprehensive view of all activities performed on transactions and masters, ensuring better control over data integrity and compliance.

By understanding and leveraging these activities, businesses can maintain transparency, streamline operations, and safeguard their financial records.