Record Purchase Against Receipt Note in TallyPrime: 3 Easy Steps

In TallyPrime, you can record a purchase transaction against a previously recorded receipt note.

This ensures proper tracking of inventory and facilitates a streamlined process for managing stock and accounting data.

Here’s how you can do it, along with a detailed example.

---

1. Benefits of Recording Purchases Against Receipt Notes in TallyPrime

1. Accurate Inventory Tracking:

Ensures stock received is accounted for correctly in your system.

2. Simplified Matching:

Links the purchase invoice with the receipt note for better reconciliation.

3. Improved Reporting:

Clear records for audit and reference purposes.

---

2. Steps to Record a Purchase Against a Receipt Note in TallyPrime

Step 1: Enable Features

1. Navigate to Gateway of Tally → F11: Features → Inventory Features.
2. Set Use Tracking Numbers to Yes.
3. Ensure Use Receipt Notes and Delivery Notes is also set to Yes.

Step 2: Record the Receipt Note

1. Go to Gateway of Tally → Vouchers → F9: Receipt Note.
2. Enter the details of the stock received:
   • Supplier Name: Choose the supplier ledger.
   • Stock Item: Select the items received.
   • Quantity and Rate: Enter the quantity received and applicable rate.
3. Save the receipt note. The system generates a tracking number automatically.

Step 3: Record the Purchase Against Receipt Note

1. Go to Gateway of Tally → Vouchers → F9: Purchase.
2. Select the Supplier Ledger and link the transaction to the receipt note:
   • Use the same tracking number that was generated in the receipt note.
3. Enter additional details, such as taxes, discounts, or other expenses, if applicable.
4. Save the purchase voucher.

---

3. Example: Recording Purchase Against Receipt Note in TallyPrime

Scenario:
ABC Traders ordered 500 “Steel Pipes” from XYZ Suppliers on October 1, 2024.

The materials were received on October 5, 2024, but the invoice was provided later on October 10, 2024.

---

Step 1: Record the Receipt Note

1. Go to Vouchers → F9: Receipt Note.
2. Details:
   • Supplier: XYZ Suppliers
   • Item: Steel Pipes
   • Quantity: 500
   • Rate: ₹200/unit
   • Tracking Number: Auto-generated, e.g., TRK001.
3. Save the voucher.

Step 2: Record the Purchase Voucher

1. Go to Vouchers → F9: Purchase.
2. Select the supplier XYZ Suppliers.
3. Link the purchase voucher to the tracking number TRK001.
4. Update any additional charges:
   • Example: Add transportation charges of ₹1,000 using a ledger.
5. Save the purchase voucher.

---

4. Viewing Linked Transactions

1. Navigate to Gateway of Tally → Display More Reports → Statement of Accounts → Purchase Orders Outstanding.
2. Select the purchase order linked to the receipt note and view all associated entries.

---

5. Conclusion

Recording purchases against receipt notes in TallyPrime ensures precise inventory and financial management.

By linking the receipt note to the purchase voucher, businesses can maintain traceable and accurate transaction records, simplifying audits and improving operational efficiency.