In TallyPrime, a Receipt Note is used to record goods received from a supplier.
It serves as an acknowledgment that goods have been received but does not immediately update the inventory stock or accounts until it is linked to a Purchase Invoice.
Here’s a detailed guide on how to record a Receipt Note in TallyPrime, along with an example.
1. Step-by-Step Guide to Record a Receipt Note for Goods Received in TallyPrime
1. Enable Receipt Note in TallyPrime
- Open TallyPrime and go to the Gateway of Tally.
- Navigate to F11: Features > Inventory Features.
- Enable the option Use Receipt Note for tracking goods received.
2. Create a Receipt Note Voucher
- From the Gateway of Tally, go to Vouchers > Receipt Note (Alt + F9).
- If the option is not visible, press F12: Configure and enable Show Receipt Note Voucher Type.
3. Input Supplier Details
- Enter the Supplier’s Name or select it from the list of ledgers.
- Enter the Date of the receipt of goods.
4. Select Purchase Order (Optional)
If the Receipt Note is linked to a Purchase Order, select the relevant Purchase Order.
This automatically fetches the item details.
5. Enter Item Details
- Select the Item Name or create it if not already available.
- Enter the Quantity and Rate of the goods received.
- TallyPrime will automatically calculate the total value.
6. Add Narration
Add a narration describing the details of the receipt, e.g., “Goods received as per Purchase Order #12345.”
7. Save the Voucher
Press Enter to save the Receipt Note.
3. Example: Recording a Receipt Note for Goods Received in TallyPrime
Scenario:
ABC Traders received 50 units of LED Bulbs at $10/unit from XYZ Suppliers as part of a Purchase Order.
The goods were received on October 13, 2024, with no immediate payment.
1. Steps in TallyPrime:
1. Create a Receipt Note Voucher:
- Select the supplier ledger: XYZ Suppliers.
- Enter the date: 13-Oct-2024.
2. Enter Item Details:
- Item: LED Bulbs.
- Quantity: 50 units.
- Rate: $10/unit.
- Total Value: $500.
3. Narration:
Add: “Goods received as per PO #12345 for 50 LED Bulbs.”
Save the Voucher.
4. Linking Receipt Note with Purchase Invoice in TallyPrime
Once the goods are invoiced, you can link the Receipt Note with the Purchase Invoice:
- Open Purchase Voucher.
- Select the Receipt Note while recording the invoice.
- The inventory and accounts will then be updated accordingly.
5. Advantages of Using Receipt Notes in TallyPrime
1. Track Pending Deliveries:
Receipt Notes help in monitoring goods that have been received but are yet to be billed.
2. Seamless Integration:
Link with Purchase Orders and Invoices for accurate inventory and financial records.
3. Avoid Discrepancies:
Receipt Notes help verify the quantity and condition of goods received before updating the inventory.
By following these steps and maintaining Receipt Notes, businesses can ensure better inventory management and improved supplier coordination.
Leave a Reply