Voucher Numbering Methods in TallyPrime: 5 Ways + Example

TallyPrime provides various methods to number your vouchers, allowing you to customize the numbering scheme based on your preferences and requirements.

1. Automatic Voucher Numbering in TallyPrime:

1. Sequential Numbering:

This is the default method.

Vouchers are numbered sequentially within a voucher type.

For example, sales invoices might be numbered as “INV001”, “INV002”, etc.

2. Year-Wise Numbering:

Vouchers are numbered sequentially within a year.

For example, sales invoices might be numbered as “INV2024001”, “INV2024002”, etc.

3. User-Defined Prefix:

You can specify a prefix for voucher numbers.

For example, sales invoices could be numbered as “ABCINV001”, “ABCINV002”, etc.

2. Manual Voucher Numbering in TallyPrime:

You can enter voucher numbers manually.

This gives you complete control over the numbering scheme.

3. Voucher Numbering by Year and Month in TallyPrime:

Vouchers are numbered sequentially within a year and month.

For example, sales invoices might be numbered as “INV2401001”, “INV2401002”, etc.

4. Voucher Numbering by Voucher Type in TallyPrime:

Vouchers are numbered sequentially within each voucher type.

For example, sales invoices might be numbered as “INV001”, “INV002”, and purchase invoices might be numbered as “PO001”, “PO002”, etc.

5. Voucher Numbering by Branch in TallyPrime:

If you have multiple branches, vouchers can be numbered sequentially within each branch.

6. Example of Voucher Numbering in TallyPrime:

Let’s say you want to use year-wise numbering for sales invoices with a prefix of “INV”.

1. Go to Gateway of Tally > F11 (Features).
2. Under Voucher Numbering, select Year-Wise Numbering.
3. Enter the prefix “INV”.
4. Save the changes.

Now, your sales invoices will be numbered as “INV2024001”, “INV2024002”, etc.

7. Choosing the Right Voucher Numbering Method:

The best numbering method depends on your specific requirements and preferences. Consider factors like:

• Compliance: Some regulations might require specific numbering schemes.
• Organization: The method should help you organize and track vouchers efficiently.
• Customization: Choose a method that allows for customization and flexibility.

By understanding and selecting the appropriate voucher numbering method, you can improve the organization and management of your financial transactions in TallyPrime.