Here’s how sales orders relate to sales vouchers in TallyPrime, explained with an example:
1. Sales Orders: Initial Commitment
- Purpose: Record a customer’s order before actual delivery and billing.
- Key Information: Customer details, ordered items, quantities, rates, expected delivery/payment dates.
- Voucher Type: Sales Order (accessible under Other Vouchers).
2. Sales Vouchers: Actual Billing and Accounting
- Purpose: Record the sale, generate an invoice, and update accounts for revenue recognition and inventory movement.
- Key Information: Customer details, sold items, quantities, rates, invoice date, taxes, payment terms.
- Voucher Type: Sales Voucher.
3. Relationship: From Sales Order to Sales Voucher in TallyPrime
1. Creating a Sales Order:
- Customer ABC places an order for 10 laptops at ₹50,000 each.
- You create a Sales Order voucher in TallyPrime, recording the order details.
2. Recording the Sale (Reference to Sales Order):
- When laptops are ready for delivery, you create a Sales Voucher.
- Instead of manually entering customer and item details, you:
- Press F12 (Configure).
- Enable “Provide Order Details.”
- Select the relevant Sales Order number.
- TallyPrime automatically populates customer and item details from the order.
- Adjust quantities or rates if needed.
- Save the Sales Voucher, generating the invoice and updating accounts.
3. Example:
- Sales Order:
- Customer: ABC Enterprises
- Items: 10 laptops
- Rate: ₹50,000 each
- Total: ₹5,00,000
- Sales Voucher:
- References Sales Order number
- Records the sale of 10 laptops
- Generates invoice for ₹5,00,000 (including applicable taxes)
- Updates accounts for revenue and inventory
4. Benefits of Using Sales Orders with Sales Invoices in TallyPrime:
- Streamlined sales process
- Reduced manual data entry
- Accurate tracking of orders and sales
- Enhanced inventory management
- Improved customer communication
- Better financial reporting
Leave a Reply