Sales of Goods Using Item Invoice Mode in TallyPrime: 6 Steps

Item Invoice Mode in TallyPrime is a simplified method for recording sales transactions, particularly suitable for businesses with a limited number of products.

It streamlines the process by eliminating the need for detailed stock item allocation.

1. Steps to Record Sales Using Item Invoice Mode in TallyPrime:

1. Access Sales Invoice:

Go to Gateway of Tally > Vouchers > Press F8 (Sales).

2. Enter Party Details:

Input the customer’s account name and other relevant information.

3. Select Item:

Choose the product you’re selling from the “Name of Item” field.

4. Enter Quantity and Rate:

Specify the quantity sold and the rate per unit. TallyPrime will automatically calculate the total amount.

5. Add Taxes (If Applicable):

If applicable, include any taxes like GST, VAT, or excise duty.

6. Save the Invoice:

Press Ctrl+A to save the sales invoice.

2. Example to Record Sales Using Item Invoice Mode in TallyPrime:

Let’s say you’re selling 25 units of a product named “Laptop” at a rate of Rs. 50,000 per unit to a customer named “Tech Solutions.”

Let’s say you’re selling 25 units of a product named “Laptop” at a rate of Rs. 50,000 per unit to a customer named “Tech Solutions.”

1. Create a Sales Invoice:
   • Go to Gateway of Tally > Vouchers > Press F8 (Sales).
2. Enter Party Details:
   • Input “Tech Solutions” as the customer’s account name.
3. Select Item:
   • Choose “Laptop” from the “Name of Item” field.
4. Enter Quantity and Rate:
   • Enter “25” in the quantity field and “50,000” in the rate field.
5. Add Taxes (If Applicable):
   • If GST is applicable, enter the GST rate and the total amount will be calculated automatically.
6. Save the Invoice: Press Ctrl+A to save the sales invoice.

3. Key Benefits of Item Invoice Mode in TallyPrime:

• Simplified Entry: Reduces the complexity of recording sales for businesses with fewer products.
• Automatic Calculations: TallyPrime handles total amount calculations based on quantity and rate.
• Tax Integration: Easily accommodates various tax structures.
• Inventory Updates: If you’re using stock item accounting, TallyPrime will automatically update your inventory levels.

4. Additional Considerations:

1. Stock Item Allocation:

While Item Invoice Mode simplifies the process, you might still want to use detailed stock item allocation for better inventory tracking in certain scenarios.

2. Customizations:

TallyPrime allows you to customize the sales invoice format to include additional details or branding elements.

By effectively using Item Invoice Mode, you can streamline your sales recording process and enhance your business efficiency in TallyPrime.