Printer Settings in TallyPrime: Easily Explained in 2 Easy Steps

Mar 7, 2024

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by

Rishit Shah

in Intermediate

In TallyPrime, accessing and configuring printer settings for invoices and reports is a straightforward process.

Here’s a detailed explanation of how to easily navigate these options:

Table of Contents

Accessing Printer Settings in TallyPrime:

There are two primary ways to access printer settings in TallyPrime:

1. Using the Print Menu:

Regardless of whether you’re working with an invoice or a report, you can access the print menu through the following methods:
- Keyboard Shortcut: Press Ctrl+P for invoices or Alt+P for reports.
- Right-Click Menu: Right-click anywhere on the invoice or report screen and select “Print”.

2. Within the Print Preview:

When utilizing the print preview function (F9 key), you’ll see a toolbar at the top of the preview window.
Locate the “Configure” button (usually denoted by the letter “C”) within this toolbar.

2. Understanding the Settings in TallyPrime:

Once you access the printer settings menu, you’ll encounter various options for customizing your printouts. Here’s a breakdown of some common settings:

Printer Selection: This allows you to choose the desired printer from the list of available printers connected to your system.
Number of Copies: Specify how many copies of the invoice or report you want to print.
Paper Size: Select the appropriate paper size based on your printer’s capabilities and the intended document format.
Print Orientation: Choose between portrait and landscape orientation for your printout.
Print Margins: Adjust the margins if necessary to optimize the layout on your chosen paper size.
Company Details: Configure how company information, such as logo and address, appears on the invoice or report. This can be crucial for branding and official documentation.
Report-Specific Settings (For Reports): Depending on the report you’re printing, you might encounter additional configuration options specific to that report. These could involve:
- Date Range Adjustment: Define the specific date range you want to print for reports involving periods (e.g., Sales Report for a particular month).
- Filtering Options: Some reports allow you to filter the data further before printing (e.g., filter by account group or stock item category).
- Presentation Options: You might be able to modify report presentation aspects like font size or column width for better readability.

Additional Tips while Printing in TallyPrime:

1. Function Keys for Convenience:

TallyPrime offers keyboard shortcuts for frequently used print options within the print preview window:

F5: Set the number of copies.
F6: Change or configure the printer settings.
F7: Modify the title and subtitle displayed on the printed document.
Alt+F7: Configure company details to be printed on the report.

2. Saving Settings:

While some settings like printer selection might persist across sessions, others like company details or report filters might require reconfiguration for each print job.

3. Consult Documentation:

For in-depth explanations of report-specific settings or troubleshooting printer-related issues, refer to the official TallyPrime documentation or support resources.

By understanding these access points and exploring the available settings, you can effectively customize your printer settings in TallyPrime, ensuring well-formatted and informative invoices and reports tailored to your business needs.