Record Payment to Job Worker in TallyPrime: 5 Steps + Example

Here’s a detailed explanation on recording payment to a job worker in TallyPrime, including examples:

1. Process Overview: Payment to Job Worker in TallyPrime

1. You previously recorded the purchase of the job work service using a “Purchase Invoice” voucher. This reflects the amount owed to the job worker.
2. You’re now ready to make the payment to the job worker for their services.

2. Steps to Record Payment to Job Worker:

1. Go to Vouchers:

1. Access the “Payment” voucher:

Gateway of Tally > Vouchers > Press F5 (Payment) or Alt+G (Go To) > Create Voucher > Press F5 (Payment).

2. Enter Voucher Details:

• Party’s A/c Name: Select the Job Worker (Supplier) account who performed the job work.
• Payment Date: Enter the date you’re making the payment.
• Cheque/Cash: Select the payment mode (cheque, cash, bank transfer, etc.) depending on your chosen method.

3. Bill-wise Details:

This section links the payment to the outstanding purchase invoice.

• Select Bill: Click on the “…” button next to “Select Bill”.
• Choose the relevant “Purchase Invoice” voucher you created earlier for the job work service. The outstanding amount from that invoice will be automatically displayed.
• Payment Amount: You can edit the payment amount here if it’s different from the outstanding invoice amount (e.g., partial payment).

4. Cheque Details (Optional):

If using a cheque, fill in details like cheque number, bank name, etc.

5. Narration (Optional):

Add any relevant information about the payment (e.g., “Payment for Job Work Order No. XXX”).

3. Example:

Referring back to the previous example where the tailor charged Rs.250 for stitching bags:

1. Create a Payment voucher.
2. Select the tailor’s account under “Party’s A/c Name”.
3. Enter the payment date.
4. Choose the appropriate payment mode (e.g., cash).
5. Bill-wise Details:
   • Select the “Purchase Invoice” voucher created for the tailor’s service charges.

4. Additional Notes:

• TallyPrime allows printing payment vouchers for your records.
• You can link the payment voucher to the “Purchase Invoice” and the related JWOO for better tracking (optional, might require enabling features).
• Consider using the “Multi-Payment” option if you’re making payments to multiple job workers simultaneously.

5. Benefits of Recording Job Worker Payments Properly:

• Ensures clear documentation of payments made to job workers.
• Enables reconciliation of job work costs with actual payments.
• Provides valuable information for cash flow management and accounts payable tracking.

By following these steps and linking the payment to the corresponding purchase invoice, you can efficiently record payments to job workers in TallyPrime, maintaining accurate financial records and proper job work management practices.