Multi-User Auto Voucher Numbering in TallyPrime: 3 Easy Steps

1. Understanding Multi-User Auto Voucher Numbering in TallyPrime

In TallyPrime, multi-user auto voucher numbering ensures that vouchers are numbered sequentially and uniquely across different user workstations.

This prevents duplicate voucher numbers and maintains data integrity in multi-user environments.

2. Key Features of Multi-User Auto Voucher Numbering in TallyPrime:

1. Sequential Numbering:

Vouchers are assigned unique numbers based on the voucher type and the last number used.

2. Synchronization:

The numbering sequence is synchronized across all workstations, preventing conflicts.

3. Customization:

You can customize the numbering format and starting numbers.

3. Configuration Steps for Multi-User Auto Voucher Numbering in TallyPrime:

1. Enable Multi-User Auto Voucher Numbering:

• Go to Gateway of Tally > F11 (Features).
• Under Voucher Numbering, ensure that “Multi-User Auto Voucher Numbering” is enabled.
• Save the changes.

2. Set Voucher Numbering Format:

• You can customize the format of voucher numbers (e.g., “INV-YYYY-0001”).
• Refer to the TallyPrime documentation for specific configuration options.

3. Define Starting Numbers:

Set the starting numbers for different voucher types if needed.

4. Example of Multi-User Auto Voucher Numbering in TallyPrime:

Let’s assume you want to use year-wise numbering for sales invoices with a prefix of “INV”.

1. Enable multi-user auto voucher numbering.
2. Set the voucher numbering format to “INV-YYYY-0001”.
3. Set the starting number for sales invoices to “INV-2024-0001”.

Now, when users create sales invoices in different workstations, they will be automatically numbered sequentially starting from “INV-2024-0001”.

5. Benefits of Multi-User Auto Voucher Numbering in TallyPrime:

• Unique Voucher Numbers: Prevents duplicate voucher numbers and ensures data integrity.
• Efficient Workflow: Streamlines the voucher creation process.
• Improved Auditability: Provides a clear audit trail of transactions.

6. Additional Considerations:

1. Server Synchronization:

Ensure that all workstations are connected to the same TallyPrime server for proper synchronization of voucher numbers.

2. Network Connectivity:

A stable network connection is essential for multi-user environments.

3. Backup and Recovery:

Regularly back up your TallyPrime data to prevent data loss in case of system failures.

By enabling multi-user auto voucher numbering and configuring it appropriately, you can ensure that your voucher numbers are unique and consistent across your organization in TallyPrime.