View Edit Log for Purchases in TallyPrime: 4 Steps + Easy Example

The Edit Log feature in TallyPrime allows users to track and view changes made to purchase transactions.

This ensures transparency and helps in maintaining an audit trail, particularly beneficial for organizations required to comply with audit and compliance regulations.

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1. Benefits of Viewing Edit Log for Purchases in TallyPrime

1. Audit Trail: Provides a clear history of changes made to purchase transactions.
2. Transparency: Helps identify who made the changes and when they were made.
3. Compliance: Essential for organizations needing to comply with regulatory or auditing requirements.
4. Error Correction: Helps trace and rectify errors introduced during data entry or modification.

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2. How to View Edit Log for Purchases in TallyPrime

Step 1: Enable Edit Log

1. Go to Gateway of Tally → F11: Features → Enable Edit Log.
2. Set the option Maintain Edit Log to Yes.

Step 2: Record a Purchase Transaction

1. Navigate to Vouchers → F9: Purchase.
2. Enter purchase details:
   • Party Name
   • Items Purchased
   • Quantity and Rates
   • Applicable Taxes
3. Save the transaction.

Step 3: Edit the Purchase Transaction

1. Open the previously recorded voucher.
2. Make changes, such as modifying the quantity or rate.
3. Save the changes.

Step 4: View the Edit Log

1. Go to the purchase voucher.
2. Press Alt+E (Edit Log).
3. The Edit Log displays:
   • Original values and modified values.
   • The user who made the changes.
   • Date and time of modifications.
   • Reason for changes (optional, if provided).

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3. Example: Using Edit Log for Purchases in TallyPrime

Scenario: ABC Traders recorded a purchase of 100 units of “Stationery Items” from XYZ Suppliers at ₹50/unit on October 20, 2024. Later, they realized the quantity was incorrect and changed it to 120 units.

1. Steps:

1. Record the Purchase:

• Party: XYZ Suppliers
• Item: Stationery Items
• Quantity: 100
• Rate: ₹50/unit
• Save the voucher.

2. Edit the Purchase:

• Open the purchase voucher.
• Change the quantity to 120.
• Save the changes.

3. View the Edit Log:

• Open the voucher and press Alt+E.
• The Edit Log shows:
  • Original Quantity: 100
  • Modified Quantity: 120
  • User: User01
  • Modification Date: October 21, 2024
  • Reason: Corrected quantity.

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4. Advantages of Edit Log for Purchases in TallyPrime

1. Enhanced Security:
   • Tracks user activity and ensures accountability.
2. Data Accuracy:
   • Helps in identifying and correcting inconsistencies.
3. Audit Readiness:
   • Provides necessary details for internal and external audits.
4. Improved Collaboration:
   • Ensures all team members can track changes and understand transaction updates.

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5. Conclusion

The Edit Log feature in TallyPrime enhances accountability and transparency in managing purchase transactions.

By allowing users to track changes effectively, it ensures better data integrity and compliance, which is especially crucial for businesses aiming to maintain accurate records for audits and reporting.