Accounting Receipt of Finished Goods of a Job Order in TallyPrime

In TallyPrime, you record the receipt of finished goods from a job worker using a “Material In (FG)” voucher.

This signifies the finished products received against the corresponding Job Work Out Order (JWOO). Here’s a detailed explanation with examples:

1. Steps to Record Receipt of Finished Goods:

1. Go to Vouchers:

Access the voucher creation screen (Gateway of Tally > Vouchers or Alt+G (Go To) > Create Voucher).

2. Select Voucher Type:

Choose “Material In (FG)” from the list of voucher types.

3. Party Details:

In the “Party’s A/c Name” field, select the same job worker (supplier) you placed the Job Work Out Order with.

4. Order Details:

• Under “Order Details”, you’ll see options like “Order No.” and “Party’s Document Details”.
• In the “Order No.” field, select the specific Job Work Out Order number for which you’re receiving the finished goods. This links the receipt to the relevant job work.
• Optional: In the “Party’s Document Details” section, you can enter details like the challan number and challan date provided by the job worker, if applicable.

5. Name of Items:

In the item table, select the finished product you’re receiving. This should match the finished product specified in the JWOO.

6. Quantity and Rate:

• Enter the quantity of finished goods received.
• The “Rate” field is optional. If you pre-agreed on a rate per unit with the job worker while creating the JWOO, you can enter it here. This helps estimate the total cost (quantity * rate).

7. Stock Godown (Optional):

Select the stock godown (warehouse) where you’ll store the received finished goods.

8. Narration (Optional):

You can add a brief description related to the receipt, like “Received shirts from Tailor XYZ as per JWOO No. XXX”.

9. Save the Voucher:

Press Ctrl+A (Accept) to save the “Material In (FG)” voucher.

2. Example:

You placed a Job Work Out Order with a tailor (supplier named “Tailor XYZ”) for 50 shirts.

The tailor delivers the shirts, and you want to record their receipt in TallyPrime.

1. Go to Vouchers and select “Material In (FG)” as the voucher type.
2. In “Party’s A/c Name”, select “Tailor XYZ”.
3. Under “Order Details”, choose the relevant Job Work Out Order number for the shirts.
4. In the item table, select “Shirts” as the finished product.
5. Enter the received quantity (e.g., 50).
6. (Optional) If you had a pre-agreed rate per shirt, enter it in the “Rate” field.
7. Select the appropriate stock godown for storing the shirts.
8. (Optional) Add a narration like “Received 50 shirts from Tailor XYZ (JWOO No. XXX)”.
9. Save the voucher (Ctrl+A).

3. Benefits of Recording Receipt of Finished Goods:

• Provides a documented record of finished goods received against the job work order.
• Enables reconciliation of ordered quantities with actual received quantities.
• Helps in accurate inventory management of finished products.

By following these steps and including relevant details, you can effectively record the receipt of finished goods from job workers in TallyPrime, ensuring proper accounting and efficient job work management.