While TallyPrime doesn’t have a report explicitly named “Memorandum Register,” it does provide a way to access and view all your memorandum vouchers through an internal database accessible via a report called the Memorandum Register.
Here’s a detailed explanation:
1. Understanding Memorandum Vouchers:
1. Purpose:
Memorandum vouchers are used to record non-accounting transactions within your business.
These transactions don’t directly impact your general ledger accounts or financial statements. Examples include:
- Internal adjustments (e.g., stock transfers between warehouses)
- Depreciation calculations
- Issuing goods for employee use (tracked for internal control)
- Temporary calculations or estimations before finalizing them as regular vouchers
2. Accessing the Memorandum Register:
There are two primary ways to access the Memorandum Register in TallyPrime:
1. Gateway of Tally:
- Open the Gateway (usually by pressing
Alt+F12). - Navigate to “Display” > “Account Books” > “Memorandum Register.”
2. Go To Function:
- Press
Alt+G(Go To). - Type “Memorandum Register” and press
Enter.
3. Viewing and Analyzing Memorandum Vouchers:
The Memorandum Register serves as a central location for viewing all your memorandum voucher entries.
Here are some key functionalities it offers:
1. Chronological Listing:
The vouchers are listed in chronological order by the date they were created.
2. Filtering by Date:
You can filter the register entries by date range to focus on specific periods (e.g., view all memoranda from the previous month).
3. Sorting by Particulars:
The “Particulars” column often contains descriptions of the purpose of the memorandum voucher.
Sorting by this column can help you group similar transactions for easier analysis (e.g., all internal stock transfers might have descriptions like “Stock Transfer from Warehouse A to Warehouse B”).
4. Searching:
The register allows searching for specific keywords within voucher descriptions to locate relevant entries.
4. Understanding Voucher Details:
By clicking on a specific memorandum voucher in the register, you can access its details for a closer look:
1. Date:
Date of the internal transaction or adjustment.
2. Particulars:
A description of the purpose of the memo voucher.
3. Debit and Credit Accounts:
The accounts affected by the voucher. These accounts are used for internal record-keeping within the memorandum voucher system, but they don’t directly update your general ledger balances.
4. Narration (Optional):
Any additional information you might have provided when creating the voucher.
5. Benefits of Using the Memorandum Register in TallyPrime:
1. Comprehensive Record Keeping:
The register provides a central location to view and analyze all your memorandum vouchers, ensuring a complete record of non-accounting activities within your business.
2. Improved Internal Control:
You can use the register to track internal transactions and adjustments, assisting in maintaining control over inventory, assets, and other non-financial aspects of your business.
3. Audit Trail:
The chronological record of memorandum vouchers serves as an audit trail for non-accounting activities, providing a historical reference for past internal adjustments.
6. In Conclusion:
Memorandum vouchers in TallyPrime act as a valuable tool for recording non-accounting transactions.
While they don’t directly impact your financial statements, the Memorandum Register plays a crucial role in viewing, analyzing, and maintaining a record of these internal activities, contributing to better internal control and audit practices.
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