Print Material Out Voucher w/o Amount Chargeable in TallyPrime

While you cannot directly print a Material Out voucher without the “Amount Chargeable” details in TallyPrime, there are ways to achieve a similar outcome depending on your purpose.

Here’s a breakdown of two approaches:

Approach 1: Printing with Zero Amount

1. Create a Material Out Voucher:

Follow the usual steps to create a Material Out voucher for transferring materials to a job worker or any other party.

2. Enter Voucher Details:

Fill in the necessary information like party’s A/c name, description of items, and quantities.

3. Leave Amount Fields Blank:

Crucially, do not enter any value in the “Rate” or “Amount” fields for the materials being transferred. TallyPrime will automatically calculate the amount as zero if these fields are left blank.

4. Save and Print:

Save the voucher (Ctrl+A) and then use the print option (Alt+P) to print the voucher.

5. Example:

You’re sending samples (no charge) of a new fabric (10 meters) to a designer for feedback.

• Create a Material Out voucher with the designer’s account details.
• In the “Items” section, select “Fabric” and enter a quantity of 10 meters.
• Leave the “Rate” and “Amount” fields blank.

6. Result:

The printed voucher will show all the details except for the amount chargeable. It will likely display “0.00” for the amount.

Approach 2: Using Delivery Note

1. Create a Delivery Note:

Instead of a Material Out voucher, create a “Delivery Note” voucher.

This voucher type is typically used for recording transfers of goods without any immediate invoice generation.

2. Enter Voucher Details:

Similar to the Material Out voucher, fill in party details, item descriptions, and quantities.

3. Print the Delivery Note:

Save the voucher (Ctrl+A) and use the print option (Alt+P) to print it.

4. Example:

Use the same scenario of sending fabric samples to the designer.

• Create a Delivery Note voucher with the designer’s account details.
• In the “Items” section, select “Fabric” and enter a quantity of 10 meters.

5. Result:

The printed Delivery Note will show the transferred items and quantities but won’t include any amount-related information.

3. Important Considerations:

• While the first approach results in a Material Out voucher with zero amount, it might not be ideal if you require a document specifically designed for non-chargeable transfers (like a Delivery Note).
• Using a Delivery Note is a more suitable option when the transfer doesn’t involve any immediate invoice or cost implications.
• Remember to maintain proper records of such transfers for internal tracking and inventory management purposes.

Choose the approach that best aligns with your specific needs and documentation requirements for the material transfer.