How to Alter a Godown in TallyPrime: 3 Easy Steps + Example

Here’s a detailed explanation on how to alter a godown/location in TallyPrime, including examples:

1. Steps to Alter a Godown in TallyPrime:

1. Go to the Gateway of Tally (Alt+F12) in TallyPrime.
2. Navigate to Inventory Info > Locations/Godowns.
3. Select Alter (Single Location/Godown).

Alternatively, you can use a keyboard shortcut:

• Press Alt+G (Go To) and type or select “Godowns” or “Locations” and choose “Alter (Single Location/Godown)”.

2. Choosing a Godown to Alter:

• You’ll see a list of all godowns you’ve created.
  • Select the desired godown from the list.
• Alternatively, enter the name or alias (if any) of the godown you want to modify.

3. Modifying Godown Details in TallyPrime:

Once you’ve selected or entered the godown name, you can edit various details:

• Name: Modify the current name of the godown.
• Alias (Optional): Change or add an alias for easier identification.
• Opening Balances by Godown:
  • This option lets you choose how opening balances for stock items are maintained. You can switch between:
    • Single Godown: All opening balances are maintained for the main godown (applicable if you don’t use multi-godown functionality).
    • Multiple Godowns: Opening balances can be specified for each individual godown (useful for multi-godown management).

4. Example (Changing Godown Name and Opening Balances Option):

Imagine you have a godown named “Stock Room” and want to:

• Rename it to “Central Warehouse.”
• Enable multi-godown functionality for managing opening balances.

1. Follow steps 1-3 above to access the “Alter (Single Location/Godown)” option.
2. Select “Stock Room” from the list.
3. Edit the “Name” field to “Central Warehouse.”
4. Under “Opening Balances by Godown,” choose “Multiple Godowns” (if not already selected).
5. Save the changes.

5. Additional Considerations while Altering Godown in TallyPrime:

• You cannot alter a godown’s position within a hierarchical structure (if applicable) through this method.
• Changing the opening balances option from “Single Godown” to “Multiple Godowns” won’t automatically allocate existing stock items to specific godowns. You’ll need to manage those allocations separately through stock items or stock transfer vouchers.
• Be mindful of existing transactions linked to the godown. Altering the name might require updating references in those transactions for better record-keeping.

By following these steps and considering the additional points, you can effectively modify godown details in TallyPrime to reflect changes in your storage facilities or inventory management practices.