Sales with Free Items Using Actual & Billed Quantities in TallyPrime

1. Understanding Free Items Using Actual and Billed Quantities in TallyPrime

Free items are products or services offered to customers at no additional cost.

When recording sales with free items, it’s essential to differentiate between the actual quantity sold and the billed quantity.

2. Steps to Record Sales with Free Items Using Actual and Billed Quantities in TallyPrime:

1. Create a Sales Invoice:

Go to Gateway of Tally > Vouchers > Press F8 (Sales).

2. Enter Party Details:

Enter the customer’s account name.

3. Add Items:

• Add the paid items and their quantities.
• For free items, enter a quantity of “0” in the “Billed Qty” field.

4. Set Actual Quantity:

In the “Actual Qty” field for the free items, enter the actual quantity being given to the customer.

5. Save the Invoice:

Press Ctrl+A to save the sales invoice.

3. Example to Record Sales with Free Items Using Actual and Billed Quantities in TallyPrime:

Let’s say you’re selling a product for Rs. 1,000 and offering a free accessory worth Rs. 500.

1. Create a Sales Invoice:

• Enter the customer’s details.
• Add the main product with a quantity of 1.
• Add the free accessory with a quantity of 1.
• In the “Billed Qty” field for the accessory, enter “0”.
• In the “Actual Qty” field for the accessory, enter “1”.

2. Save the Invoice:

Press Ctrl+A to save the sales invoice.

4. Key Points:

• The “Actual Qty” field reflects the actual quantity delivered to the customer, even if it’s not billed.
• The “Billed Qty” field represents the quantity included in the invoice for billing purposes.
• This method helps track the actual units sold and the revenue generated.

5. Benefits of Using Actual and Billed Quantities in TallyPrime:

• Accurate Inventory Tracking: Ensures that inventory levels are updated correctly.
• Sales Analysis: Provides a clear picture of the actual products sold.
• Financial Reporting: Improves the accuracy of financial reports.

By using the “Actual Qty” and “Billed Qty” fields in TallyPrime, you can effectively record sales with free items and maintain accurate inventory and financial records.