Purchases with New Tracking Numbers in TallyPrime: 4 Steps

1. Understanding Tracking Numbers in TallyPrime

Tracking numbers are unique identifiers assigned to shipments or orders to facilitate tracking and tracing.

They are often used in logistics and shipping to monitor the progress of shipments.

2. Steps to Record Purchases with New Tracking Numbers in TallyPrime:

1. Create a Custom Field:

• Go to Gateway of Tally > F11 (Features).
• Under Voucher Type Settings, select the “Purchase Invoice” voucher type.
• Press Alt+F12 (Configure).
• In the Bill-wise Details section, add a new field:
  • Name: “Tracking Number”
  • Data Type: “Text”

2. Place the Field:

Drag and drop the “Tracking Number” field to the desired location on the invoice layout (e.g., the body or footer).¹

3. Record Purchase:

• Create a purchase invoice.
• Enter the supplier details, product information, and quantity.
• In the “Tracking Number” field, enter the unique tracking number provided by the shipping carrier.²

4. Save the Invoice:

Press Ctrl+A to save the purchase invoice.

3. Example of Recording Purchases with New Tracking Numbers in TallyPrime:

Let’s say you’re purchasing a product and the shipping carrier has provided you with the tracking number “SHIP12345”.

1. Create Custom Field:

Follow the steps above to create a “Tracking Number” field in the purchase invoice layout.

2. Record Purchase:

• Create a purchase invoice.
• Enter the supplier details, product information, and quantity.
• In the “Tracking Number” field, enter “SHIP12345”.

3. Save the Invoice:

Press Ctrl+A to save the purchase invoice.

4. Benefits of Recording Purchases with New Tracking Numbers in TallyPrime:

• Shipment Tracking: Easily track the progress of shipments.
• Supplier Communication: Improve communication with suppliers by providing tracking information.
• Dispute Resolution: Resolve shipping issues more efficiently.
• Data Analysis: Analyze shipping performance and identify areas for improvement.

By using tracking numbers in TallyPrime, you can improve your purchasing efficiency, enhance supplier relationships, and gain valuable insights into your logistics operations.