Purchase with Multiple GST Registrations in TallyPrime: 5 Steps

If your business operates in multiple states and has different GST registrations for each, you can easily manage purchases under these registrations in TallyPrime.

This is useful when:

• Your business has branches in different states
• Each branch has its own GSTIN
• You make purchases specific to each location

TallyPrime helps you manage and record purchases with multiple GST registrations while keeping your GST returns accurate.

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1. Why Use Multiple GST Registrations?

According to GST law:

• A business must register separately in each state where it operates
• Each location will have a unique GSTIN
• Transactions must be recorded with the correct GSTIN based on location of supply

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2. Example Scenario: Purchase with Multiple GST Registrations in TallyPrime

Let’s say:

• Your business has branches in Maharashtra and Karnataka
• You purchase machinery worth ₹1,00,000 for your Karnataka branch
• Supplier is from Karnataka (same state)
• GST @18% applies (CGST ₹9,000 + SGST ₹9,000)
• Total invoice value = ₹1,18,000

Now let’s see how to record this transaction correctly in TallyPrime.

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3. Step-by-Step: Enable and Use Multiple GST Registrations in TallyPrime

Step 1: Enable GST and Multiple GST Registrations

1. Go to F11 (Features) > Statutory & Taxation
2. Set Enable GST (Goods and Services Tax): Yes
3. Set Enable multiple GST registrations: Yes
4. Save with Ctrl + A

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Step 2: Create or Update Company GST Details

1. Go to Gateway of Tally > Alter > Company
2. Under State, select the Head Office location (e.g., Maharashtra)
3. Enable Set/alter GST details → Yes
4. In the GST Details screen, you can now add:
   • GSTIN for Maharashtra
   • GSTIN for Karnataka (Add new registration under Karnataka)
5. Save the details

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Step 3: Create or Alter Party Ledger

1. Go to Accounts Info > Ledgers > Create
2. Name: ABC Machinery Suppliers
3. Under: Sundry Creditors
4. Select GST Registration Type: Regular
5. Set the party’s State: Karnataka
6. Enter the supplier’s GSTIN
7. Save

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Step 4: Create or Update Purchase Ledger

1. Go to Accounts Info > Ledgers > Create
2. Name: Purchase – Karnataka
3. Under: Purchase Accounts
4. Set GST Applicable: Yes
5. Use Taxable and set the GST Rate: 18%
6. Type of Supply: Goods
7. Save

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Step 5: Record the Purchase for Karnataka Branch

1. Go to Vouchers > F9: Purchase
2. Select ABC Machinery Suppliers
3. In the GST Registration field, select Karnataka GSTIN
4. Choose Purchase – Karnataka ledger
5. Enter the amount: ₹1,00,000
6. Tally will apply CGST ₹9,000 and SGST ₹9,000
7. Total = ₹1,18,000
8. Save the voucher

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4. Impact on GST Returns: Purchase with Multiple GST Registrations in TallyPrime

• The purchase is recorded under Karnataka GSTIN
• Appears correctly in GSTR-3B and GSTR-2B
• Ensures accurate input tax credit reporting for that branch

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5. Final Summary: Purchase with Multiple GST Registrations in TallyPrime

Particulars	Amount (₹)
Machinery Value	1,00,000
CGST @ 9%	9,000
SGST @ 9%	9,000
Total	1,18,000

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6. Conclusion

Managing purchases for multiple GST registrations in TallyPrime is simple.
You just need to:

• Enable the multiple GST registrations feature
• Select the correct GSTIN when recording transactions
• Use separate ledgers for each branch if needed

TallyPrime automatically maps the transaction to the right location, making GST compliance easier and faster for your business.