Edit Log Versions in TallyPrime: 3 Simple Steps + Easy Example

TallyPrime’s Edit Log feature captures detailed information about changes made to transactions and master data.

It records the user, date, and time of the change, as well as the specific modifications made.

Table of Contents

1. Key Concepts about Edit Log Versions in TallyPrime:

1. Previous Record:

This is the original version of a transaction or master data before any modifications.

2. Current Record:

This is the latest version of the transaction or master data, reflecting all changes made.

2. How to View Edit Log Versions in TallyPrime:

1. Open the Transaction or Master:

Go to the relevant voucher or master (e.g., Sales Invoice, Purchase Invoice, Ledger, Stock Item).

2. Access the Edit Log:

Press Alt+Q to view the edit log for that specific record.

3. Compare Versions:

The edit log will display a list of changes made to the record, along with the date and time of each change.
You can compare the previous and current versions of the record to understand the specific modifications.

3. Example of Different Edit Log Versions in TallyPrime:

Let’s say you made the following changes to a sales invoice:

1. Original Version:

Customer Name: Customer A
Product: Product X
Quantity: 10
Rate: Rs. 100
Total Amount: Rs. 1000

2. Modified Version:

Customer Name: Customer B
Product: Product Y
Quantity: 5
Rate: Rs. 200
Total Amount: Rs. 1000

The edit log would show the following:

Change 1: Changed customer name from “Customer A” to “Customer B”.
Change 2: Changed product from “Product X” to “Product Y”.
Change 3: Changed quantity from 10 to 5.
Change 4: Changed rate from Rs. 100 to Rs. 200.

4. Benefits of Using Edit Log in TallyPrime:

Auditing and Compliance: Helps maintain a detailed audit trail for regulatory compliance.
Error Detection and Correction: Identifies and rectifies errors in data entry.
Fraud Prevention: Detects unauthorized access and data manipulation.
Improved Data Integrity: Ensures data accuracy and consistency.

By effectively using the Edit Log feature, you can enhance your financial management, improve decision-making, and maintain transparency in your business operations.