1. Understanding the Scenario for Delivering Finished Goods Towards a Job Order
When you deliver finished goods produced from a client’s materials (a Job Work In order), you’re essentially transferring ownership of the goods back to the client.
This transaction is recorded in TallyPrime using the Material Out (Transfer/FG) voucher.
2. Steps Involved in Delivering Finished Goods Towards a Job Order in TallyPrime:
1. Access Material Out Voucher:
Go to Gateway of Tally > Inventory Vouchers > Ctrl+J: Material Out.
2. Change Voucher Type:
In the Change Voucher Type screen, select “Material Out (Transfer/FG)” from the List of Types.
3. Enter Voucher Details:
- Enter the Date as required.
- In the “Party’s A/c Name” field, select the client’s ledger account to whom the finished goods are delivered.
- In the Party Details screen, under “Order No(s)” field, select the Job Work In Order number from the list of orders towards which the finished goods are delivered.
- Note: The Order Type in the list of orders will be displayed as Material Dispatch Order indicating that this order is selected to account for the dispatch of Finished Goods.
- The Duration of Process and Nature of Processing specified in Job Work In Order will be displayed automatically based on the Order selected.
4. Name of Item:
In the “Name of Item” field, select the finished goods which are delivered to the client.
5. Stock Item Allocation Screen:
In the Item Allocation screen, enter the tracking Number (JobIn Ex – 001), select the Godown (Finished Goods Location) and enter the Quantity (8) & Rate (150).
6. Save the Voucher:
Press Ctrl+A to save the completed material transfer out voucher.
3. Example: Processed 50 Shirts from a Client’s Fabric
Let’s say you’ve processed 50 shirts from a client’s fabric and now you’re delivering them.
- Create a Material Out (Transfer/FG) voucher.
- Select the client’s ledger account as the party.
- Select the Job Work In Order number related to the shirts.
- In the Name of Item field, select “Shirts”.
- In the Stock Item Allocation screen, enter the tracking number, godown, quantity (50), and rate (if applicable).
- Save the voucher.
4. Additional Considerations:
1. Costing Method:
Ensure the correct costing method (FIFO, LIFO, Weighted Average) is used for inventory valuation.
2. Godown Management:
Maintain accurate godown locations for tracking material movement.
3. Stock Reconciliation:
Regularly reconcile physical stock with the recorded stock in TallyPrime.
By following these steps and considering the additional points, you can effectively record the delivery of finished goods towards a job work order in TallyPrime, ensuring accurate inventory management and financial tracking.
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