Add Remarks on Invoices in IMS Inward Supplies in TallyPrime

TallyPrime’s IMS (Invoice Matching Status) feature helps businesses match purchase invoices with the GST portal.

While reviewing inward supply invoices, you may want to add remarks for clarification, audit purposes, or internal communication.

TallyPrime allows you to add remarks directly on the invoices in the IMS Inward Supplies section.

This makes it easier to keep track of why certain actions (like accepting or rejecting ITC) were taken.

In this blog post, you’ll learn how to add remarks, where they appear, and why they’re useful—with step-by-step guidance and examples.

Table of Contents

1. What Are IMS Inward Supplies in TallyPrime?

IMS Inward Supplies in TallyPrime refer to the purchase invoices auto-fetched or manually added to match with GST returns. These entries help you:

Validate Input Tax Credit (ITC)
Track supplier invoices
Take action like accept, reject, or keep ITC pending

Sometimes, you’ll need to explain the action taken on a particular invoice. That’s where remarks help.

2. Why Add Remarks on Invoices in IMS Inward Supplies in TallyPrime?

Adding remarks allows you to:

Record reasons for accepting/rejecting ITC
Provide explanations for mismatches
Help in audits or internal reviews
Track disputes or pending clarifications with suppliers

3. How to Add Remarks to Invoices in IMS Inward Supplies in TallyPrime

Follow these simple steps:

Step 1: Open IMS Inward Supplies

Go to Gateway of Tally > Display More Reports > GST > Inward Supplies (IMS)
Press Enter to open the list of inward supplies for a given return period

Step 2: Select the Invoice

Use arrow keys to navigate and select the invoice you want to add a remark to
Press Enter to view invoice details

Step 3: Add Remark

On the invoice details screen, look for the Remarks field
Press Enter and type your remark
- Example: “Invoice under review due to rate mismatch”
- Or: “Accepted after vendor confirmation on missing credit note”

Step 4: Save

Press Ctrl + A to save the changes

The remark is now attached to the invoice record and will appear in the IMS report.

4. Example Scenario: Add Remarks on Invoices in IMS Inward Supplies in TallyPrime

Let’s say you received a purchase invoice from XYZ Ltd:

Invoice Amount: ₹1,00,000
GST: ₹18,000
However, the invoice on the GST portal shows ₹17,000 GST

You mark this invoice as “ITC Pending” in IMS and add a remark:

“Mismatch in GST amount – awaiting clarification from supplier”

Later, during audit or reconciliation, this remark helps explain why ITC was not claimed yet.

5. Where Do Remarks Appear on Invoices in IMS Inward Supplies in TallyPrime?

In the IMS Inward Supplies report
When you export or print the report
While reviewing actions taken on each invoice

This helps maintain transparency and assists in audit trails.

6. Benefits of Adding Remarks on Invoices in IMS Inward Supplies in TallyPrime

Keeps your GST data clean and well-documented
Helps team members understand invoice history
Useful during internal reviews and government audits
Avoids confusion when resolving discrepancies later

7. Conclusion

Adding remarks in IMS Inward Supplies in TallyPrime is a small but powerful feature.

It helps you track actions and decisions related to GST invoices more clearly.

Whether you’re handling mismatches or holding ITC temporarily, a simple remark can save you time and confusion in the future.

Make it a habit to add meaningful notes for every exception. It’s good practice—and good compliance.