Recording Receipt of Material Towards a Job Order in TallyPrime

1. Understanding the Scenario

In the context of job work, when you receive raw materials from a client to process into finished goods, it’s termed as a “Job Work In” order.

The receipt of these raw materials is crucial for tracking inventory and job work progress.

2. Voucher Used: Material In (FG)

TallyPrime uses the “Material In (FG)” voucher to record the receipt of raw materials from a client towards a job work order.

3. Steps Involved in Recording Receipt of Material Towards a Job Order in TallyPrime:

1. Access Material In (FG) Voucher:

• Go to Gateway of Tally > Vouchers > Press F6 (Receipt) or Alt+G (Go To) > Create Voucher > Press F6 (Receipt).
• Select “Material In (FG)” from the list of voucher types.

2. Party Details:

• In the “Party’s A/c Name” field, select the client’s ledger account from whom the materials are received.

3. Order Details:

• Under “Order Details”, in the “Order No(s)” field, select the Job Work In Order number from the list of orders towards which the raw materials are received.
  • Note: The Order Type in the list of orders will be displayed as “Component Receipt Order” indicating that this order is selected to account for the receipt of components.

4. Item Details:

• Under the “Name of Item” field, the stock items will be auto-filled based on the Job Work In Order selected.
• Enter the quantity of each item received.

5. Additional Details:

• You can enter the rate and amount for each item if required.
• Select the appropriate godown where the materials will be stored.

6. Save the Voucher:

Press Ctrl+A to save the voucher.

4. Example: 100 Meters of Fabric from a Client for Stitching 50 Shirts

You receive 100 meters of fabric from a client for stitching 50 shirts.

• Create a “Material In (FG)” voucher.
• Select the client’s ledger account.
• Select the Job Work In Order number related to the fabric.
• Enter the quantity of fabric received (100 meters).
• Save the voucher.

5. Important Considerations:

• Ensure the Job Work In Order is created before recording the material receipt.
• Use appropriate stock categories and godowns for accurate inventory tracking.
• Regularly reconcile the material received with the Job Work In Order to avoid discrepancies.

By following these steps, you can accurately record the receipt of materials towards a job work order in TallyPrime, ensuring efficient inventory management and smooth job work operations.