Allocating Stock Items to Godowns/Locations in TallyPrime: 2 Easy Methods

Here’s a detailed explanation on how to allocate stock items to godowns/locations in TallyPrime, along with examples:

1. Prerequisites for Allocating Stock Items to Godowns/Locations:

1. Enable Multi-Godown Feature:

• Go to Gateway of Tally (Alt+F12) > Features > Inventory Features.
• Set Maintain multiple Godowns to Yes.

2. Create Godowns (if not already created):

• Go to Gateway (Alt+F12) > Create > Godown (or press Alt+G and select “Godown”).
• Enter a name and alias (optional) for the godown.
• Select the primary godown (optional) if you have a hierarchical structure.

2. Allocating Stock Items to to Godowns/Locations in TallyPrime:

There are two main ways to allocate stock items to godowns/locations:

Method 1: During Stock Item Creation

1. Go to Gateway (Alt+F12) > Create > Stock Item (or press Alt+G and select “Stock Item”).
2. Enter the stock item details (name, HSN code, etc.).
3. In the Opening Balance section:
   • Select the Maintain Balances by Godown checkbox.
   • Click on Opening Balance.
4. The Stock Item Allocation screen will appear.
   • Select the godowns from the list.
   • Enter the opening quantity of the stock item for each godown.
5. Save the stock item.

Example – During Stock Item Creation:

You’re creating a stock item for “T-Shirt (M)”. You have two godowns: “Main Store” and “Warehouse”. You want to allocate 50 T-Shirts (M) to the “Main Store” and 100 to the “Warehouse” as opening balance.

In the Stock Item Allocation screen, you’d select both “Main Store” and “Warehouse” and enter 50 and 100 in their respective quantity fields.

Method 2: During Voucher Entry

1. Go to the relevant voucher creation screen (e.g., Gateway (Alt+F12) > Vouchers > Purchase for purchase bills).
2. Select the stock item you want to allocate.
3. Press Enter on the stock item.
4. The Stock Item Allocation screen will appear.
   • Select the godown(s) to which you want to allocate the stock item.
   • Enter the quantity for each godown.

Example – During Voucher Entry:

You’re creating a purchase bill for 150 “T-Shirt (M)”. You want to allocate 100 to the “Main Store” and 50 to the “Warehouse”.

In the Stock Item Allocation screen, you’d select both “Main Store” and “Warehouse” and enter 100 and 50 in their respective quantity fields.

3. Additional Considerations while Allocating Stock Items to Godowns/Locations in TallyPrime:

• You can modify existing stock item allocations by editing the stock item and accessing the Stock Item Allocation screen again.
• TallyPrime allows you to maintain stock movement details by godown using features like Stock Transfer Vouchers.
• Utilize reports like the Stock Summary (with Multi-Godown option) to view stock levels across different godowns.

By effectively allocating stock items to godowns/locations in TallyPrime, you gain better control over your inventory, enabling efficient stock management and tracking across various storage facilities.