1. Understanding Buyer and Consignee in TallyPrime
- Buyer (Bill to): The party who is legally responsible for the purchase and payment.
- Consignee (Ship to): The party who receives the goods or services.
In many cases, the buyer and consignee may be different entities.
For example, a company might purchase goods for a client and have them shipped directly to the client’s address.
2. Steps to Specify Separate Buyer and Consignee in TallyPrime:
1. Create Ledger Accounts:
Create separate ledger accounts for the buyer and consignee.
2. Create Sales Invoice:
Go to Gateway of Tally > Vouchers > Press F8 (Sales).
3. Enter Party Details:
In the “Party’s A/c Name” field, select the buyer’s account.
4. Specify Consignee:
In the “Consignee’s A/c Name” field, select the consignee’s account.
5. Enter Other Details:
Enter the quantity, rate, and other relevant details for the sale.
6. Save the Invoice:
Press Ctrl+A to save the sales invoice.
3. Example to Specify Separate Buyer and Consignee in TallyPrime:
Let’s say a company named “ABC Company” purchases goods from a supplier and wants them shipped directly to their client, “XYZ Company”.
1. Create Ledger Accounts:
Create ledger accounts for “ABC Company” and “XYZ Company”.
2. Create Sales Invoice:
- Enter “ABC Company” as the buyer.
- Enter “XYZ Company” as the consignee.
- Enter the product details and quantity.
3. Save the Invoice:
Press Ctrl+A to save the sales invoice.
4. Benefits of Specifying Separate Buyer and Consignee:
- Accurate Tracking: Helps track shipments and payments accurately.
- Legal Compliance: Ensures compliance with legal requirements, especially for international shipments.
- Improved Customer Service: Provides better visibility into the shipment process for both the buyer and consignee.
By specifying separate buyer and consignee details in TallyPrime, you can improve the accuracy and efficiency of your sales transactions, especially in cases where the buyer and consignee are different entities.
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