Rejections Against Receipt Notes in TallyPrime: 5 Steps + Example

1. Understanding Rejections Against Receipt Notes in TallyPrime

A rejection occurs when a portion or all of a received shipment is returned to the supplier due to quality issues, incorrect items, or other reasons.

In TallyPrime, you can record rejections against receipt notes to track the returned items and adjust the accounts accordingly.

2. Steps to Record Rejections Against Receipt Notes in TallyPrime:

1. Create a Material Out Voucher:

Go to Gateway of Tally > Vouchers > Press F10 (Material Out).

2. Enter Party Details:

Enter the supplier’s account name.

3. Select Bill-wise Details:

• Choose the “Select Bill” button.
• Select the “Receipt Note” bill type.
• Choose the specific receipt note for which you want to record a rejection.

4. Enter Return Details:

Specify the quantity of items being returned and the reason for rejection.

5. Save the Material Out Voucher:

Press Ctrl+A to save the material out voucher.

3. Example of Rejections Against Receipt Notes in TallyPrime:

Let’s say you received 10 units of a product from a supplier but 2 units were found to be defective.

1. Create a Material Out Voucher:

• Go to Gateway of Tally > Vouchers > Press F10 (Material Out).
• Enter the supplier’s account name.
• Select the receipt note for the 10 units.
• Enter “2” as the quantity being returned and specify the reason for the return (e.g., “defective items”).

2. Save the Material Out Voucher:

Press Ctrl+A to save the material out voucher.

4. Key Points:

• Inventory Adjustment: The returned items will be removed from your inventory.
• Credit Note: You may need to issue a credit note to the supplier to adjust the original purchase amount.
• Accounting Entries: The material out voucher will reduce the inventory value and credit the supplier’s account.
• Reconciliation: Regularly reconcile your accounts with the supplier to ensure accurate records.

By effectively recording rejections against receipt notes in TallyPrime, you can manage returns, maintain accurate inventory records, and improve your supplier relationships.