Recording Quotations in TallyPrime: 5 Easy Steps + Example

1. Understanding Quotations in TallyPrime

A quotation is a document that outlines the terms and conditions for a proposed sale or service.

It’s often used to provide potential customers with an estimate of the cost before they commit to a purchase.

2. Steps to Record a Quotation in TallyPrime:

1. Go to Quotations:

Go to Gateway of Tally > Vouchers > Press F10 (Quotation).

2. Enter Party Details:

Enter the customer’s account name.

3. Add Items or Services:

• Add the products or services you’re offering.
• Enter the quantity, rate, and any applicable discounts or taxes.

4. Set Validity Period:

Specify the validity period for the quotation (e.g., 30 days).

5. Save the Quotation:

Press Ctrl+A to save the quotation.

3. Example of a Quotation in TallyPrime:

Let’s say you’re offering a customer 10 units of a product at Rs. 100 per unit with a validity period of 15 days.

1. Create a Quotation:

Go to Gateway of Tally > Vouchers > Press F10 (Quotation).

2. Enter Party Details:

Enter the customer’s account name.

3. Add Items:

• Add the product with a quantity of 10.
• Set the rate to Rs. 100.

4. Set Validity Period:

Set the validity period to 15 days.

5. Save the Quotation:

Press Ctrl+A to save the quotation.

4. Benefits of Using Quotations in TallyPrime:

1. Customer Communication:

Provides a clear offer to potential customers.

2. Sales Tracking:

Helps track sales opportunities and follow up with customers.

3. Pricing Strategy:

Assists in setting appropriate pricing for your products or services.

4. Negotiation Tool:

Can be used as a negotiation tool with customers.

By effectively recording quotations in TallyPrime, you can streamline your sales process, improve customer communication, and track potential sales opportunities.