Adding Additional Descriptions to Ledgers in TallyPrime: 5 Steps

1. Understanding Ledger Descriptions in TallyPrime

In TallyPrime, ledger descriptions provide additional context and information about specific accounts.

You can customize ledger descriptions to include details that are relevant to your business.

2. Steps to Add Additional Descriptions in Ledger in TallyPrime:

1. Go to Ledger Masters:

Go to Gateway of Tally > Alt+M (Master) and select Ledgers.

2. Select Ledger:

Choose the ledger for which you want to add additional descriptions.

3. Edit Ledger:

Press Alt+E (Edit) to open the ledger’s details.

4. Add Custom Fields:

• In the Ledger Details section, click Alt+F12 (Configure) to customize the fields.
• Add new fields with appropriate names and data types (e.g., “Description,” “Purpose,” “Contact Person”).

5. Enter Descriptions:

When creating or editing the ledger, fill in the additional description fields with the relevant information.

3. Example of Adding Additional Descriptions in Ledger in TallyPrime:

For a ledger named “Accounts Receivable – Customer A,” you might add the following custom fields:

• Description: “Outstanding invoices from Customer A”
• Contact Person: “John Doe”
• Address: “123 Main Street, City”

4. Benefits of Adding Additional Descriptions in Ledger in TallyPrime:

• Enhanced Understanding: Provides more context and information about the ledger.
• Improved Reporting: Enhances the quality of reports by providing additional data points.
• Better Organization: Helps in organizing and categorizing ledger accounts.
• Customization: Allows you to tailor ledger information to your specific business needs.

5. Additional Tips:

• Consistency: Use consistent formatting and terminology for your additional descriptions.
• Relevance: Ensure that the additional information is relevant and useful for your business operations.
• Reporting: Consider creating custom reports to utilize the additional information in your analysis.

By adding additional descriptions to your ledgers in TallyPrime, you can improve the clarity and organization of your accounting records, making it easier to understand and analyze your financial data.