When you receive purchase invoices from your suppliers, TallyPrime helps you reconcile these with the GST portal using IMS (Invoice Matching System).
But that’s not all—you can also accept, reject, or keep the invoice ITC as pending by setting the IMS Action Status.
This feature helps you manage your Input Tax Credit (ITC) with complete control and ensures compliance during GST return filing.
In this blog post, we’ll explain what IMS Action Status is, how to set it in TallyPrime, and walk through examples in simple language.
1. What Is IMS Action Status in TallyPrime?
IMS Action Status in TallyPrime allows you to classify inward invoices downloaded from the GST portal into three actions:
- Accept – You agree with the invoice and will claim ITC
- Reject – You don’t agree with the invoice and won’t claim ITC
- Pending – You’re unsure or waiting for correction, so ITC is on hold for now
2. Why Use IMS Action Status in TallyPrime?
- Keep control over which invoices are considered for ITC
- Flag errors or duplicates in supplier uploads
- Make informed decisions while filing GSTR-3B
- Stay compliant and reduce notices from the GST department
3. How to Set IMS Action Status in TallyPrime
Step 1: Go to IMS Inward Invoices Report
- Open Gateway of Tally > Exchange > GST Portal Sync
- Click on Inward Supplies (From Portal)
Step 2: Choose the Return Period
- Select the month for which you want to view invoices (e.g., May 2025)
Step 3: Select a Voucher
- Pick an invoice from the list that you want to act on
Step 4: Set IMS Action
- Press Alt + A (or use the Actions menu)
- Choose one of the following:
- Accept – to include it in ITC claim
- Reject – to exclude it from return
- Pending – to keep it on hold
TallyPrime will update the status and reflect it in your GSTR-3B computation.
4. Example 1 – Accepting an Invoice –IMS Action Status in TallyPrime
You receive an invoice from ABC Traders:
- Invoice No: 2023/45
- GSTIN matches your books
- Invoice value: ₹1,00,000 + GST ₹18,000
You’ve recorded this purchase in TallyPrime, and it matches exactly with the portal data.
→ In the IMS Inward Report, mark the invoice as Accepted
→ It will now be considered for ITC in your GSTR-3B return
5. Example 2 – Rejecting a Wrong Invoice – IMS Action Status in TallyPrime
You find an invoice from XYZ Pvt Ltd:
- You didn’t make any purchase from them
- But their invoice appears in your GST portal inward list
→ In the report, mark this invoice as Rejected
→ TallyPrime will exclude it from ITC and avoid return mismatches
6. Example 3 – Keeping an Invoice Pending – IMS Action Status in TallyPrime
You find an invoice that:
- Belongs to you
- But has a wrong invoice number or amount
You want to wait till the supplier corrects it.
→ In this case, mark the invoice as Pending
→ You won’t claim ITC on it for now
→ Later, when corrected, you can change the status to Accepted
7. How to Track IMS Action Status Later in TallyPrime
TallyPrime helps you filter invoices based on IMS action:
- Go to the Inward Supplies (From Portal) report
- Use filters to view only Accepted, Rejected, or Pending invoices
- Helps you review and manage GST filing smoothly
8. Benefits of IMS Action Status in TallyPrime
- Better visibility on ITC claims
- Prevents wrong ITC from being claimed
- Helps in following up with suppliers for corrections
- Simplifies GSTR-3B preparation
- Reduces risk of mismatches and notices
9. Conclusion
Setting IMS Action Status in TallyPrime gives you full control over which invoices are considered for ITC.
With simple options to Accept, Reject, or Keep Pending, you can maintain a clear and accurate GST record.
This small step can make a big difference in filing accurate returns and avoiding penalties.
Start reviewing your inward invoices today—and manage your GST compliance like a pro with TallyPrime.
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